| Monday, May 22, 2006 |
Print Agenda
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| 12:00 Noon - 1:00 pm |
Registration |
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| 1:00 pm - 1:45 pm |
Plenary Session - Opening Remarks (Nina Hatfield, Deputy Assistant Secretary, Business Management and Wildland Fire) |
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| 1:45 pm - 2:30 pm |
Plenary Session - Hot Topics/Issues for PMB (Tom Weimer, Assistant Secretary, Policy, Management, and Budget) |
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| 2:30 pm - 3:00 pm |
Networking/Break |
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| 3:00 pm - 4:30 pm |
Breakout #1 |
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| 3:00 pm - 4:30 pm |
Progress in Budget-Performance Integration (Dorothy Sugiyama, Office of Financial Management, Rich Beck, Office of Planning and Performance Management, Dianne Shaughnessy, Office of Budget, and Mona Williams, Office of Financial Management) |
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The Department will present the Department's vision for budget-performance integration (BPI) and discuss the roadmap for BPI. The roadmap will touch upon accomplishments in each of our respective areas, capitalizing on the task the Department has partnered with Grant Thornton, regarding building the performance management hierarchy and linking budget and performance. |
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| 3:00 pm - 4:30 pm |
FBMS Data Conversion/Cleanup/Validation (Dave Wunder, Bureau of Land Management) |
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Conversion, cleanup and validation activities are continually underway on the FBMS project. This session will cover an overview of the current status of conversion, cleanup and validation activities and priorities moving forward. |
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| 3:00 pm - 4:30 pm |
Homeland Security Presidential Directive - 12: Implementation in DOI (Julia Laws, Office of Human Resources, Judy Snoich, Office of Human Resources) |
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HSPD-12 (Homeland Security Presidential Directive #12) was issued in August 2004 to improve security and facilitate access to federal buildings and systems across government. DOI is leading the government in developing procedures and systems to provide secure access to buildings and computers systems. This session will address changes to ID badging processes throughout the country and plans to automate implementation solutions. |
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| 3:00 pm - 4:30 pm |
Asset Management Scorecard (Robert Jarcho, Office of Acquisition and Property Management, Boyd Robinson, Bureau of Indian Affairs, and Keith Anderson, U. S. Geological Survey) |
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Executive Order 13327 on Federal Real Property Asset Management and the advent of strengthened asset management planning and decision-making have resulted in new terms and concepts about which managers throughout Interior will need to know. The workshop will cover the Department’s recently OMB-approved Asset Management Plan, the Federal Real Property Profile electronic database, President’s Management Agenda scorecard, Interior’s Asset Management Team, Asset Management Partnership and much more. Bureau representatives will discuss program elements and activities, and share their accomplishments and challenges in carrying out the Executive Order and Asset Management Plan, and implementing their asset management planning programs. |
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| 3:00 pm - 4:30 pm |
Acquisition Policy and Regulatory Update (Delia Emmerich, Office of Acquisition and Property Management) |
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A forewarned contracting officer is a well prepared contracting officer. Interior's representative to the civilian Agency Acquisition Council will provide insight into recently issued Federal Acquisition Regulation (FAR) changes, as well as a preview of upcoming regulatory revisions. This session is a good opportunity to learn the “back story” of the FAR and to discuss the future direction of contracting. |
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| 3:00 pm - 4:30 pm |
Erroneous Payments (Bruce LaLonde at PRG-Shultz) |
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PRG will provide an update on the status of last year's improper payment reviews that they have completed at the Bureaus. PRG will also provide a comparison of how DOI's results look compared to other Government agencies. |
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| 5:00 pm - 6:30 pm |
Listening Session - Nina Listens to You |
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| Tuesday, May 23, 2006 |
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| 7:00 am- 8:00 am |
Registration |
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| 8:00 am - 9:15 am |
Plenary Session: A-123 (Danny Werfel, Office of Management and Budget, Lisa Casias, Department of Commerce, Carole Clay, U.S. Geological Survey, Jeff Norris, KPMG, and Jeffrey Carlson, Office of the Inspector General) |
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| 9:15 am - - 9:45 am |
Networking/Break |
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| 9:45 am - 11:15 am |
Breakout #2 |
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| 9:45 am - 11:15 am |
FBMS General Ledger (Dee Huitt, U.S. Geological Survey and Todd Adler, FBMS) |
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General Ledger is an area of functionality that is scheduled to be released in the first deployment of FBMS. This session will provide an overview of the preliminary deployment schedule for general ledger under the new systems integrator. This session will also cover the nature of GL processes within the FBMS solution and how they relate to current processes. |
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| 9:45 am - 11:15 am |
Strategic and Performance Planning for Non-Strategic Planners (LeRon Bielak, Office of Planning and Performance Management) |
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This will lay out a model for developing a strategic plan and how plans below the Department level can be integrated with the Interior Plan. Includes status of process for updating the Strategic Plan for 2007-2012. |
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| 9:45 am - 11:15 am |
FASAB Guidance (Melissa Loughan, FASAB and David Horn, Office of Financial Management) |
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New FY 2006 requirements and other pending issues. New standards - Earmarked Funds - Imputed Costs - Requirements and timing - Heritage Assets and Stewardship Land |
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| 9:45 am - 11:15 am |
Detecting and Reporting Contract Fraud (Peter Goldberg, Justice, Antitrust Division, Washington, D.C., and Special Agent in Charge, Gary M. Mitchell, DOI Office of the Inspector General) |
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Because of the vast amount of money involved in government contracting, fraud and criminal activity is increasing. Contract fraud occurs in several forms including bid rigging, collusion, product substitution, illegal disclosure of procurement information and can occur during any phase of the contracting process. The best defense against contract fraud is successfully detecting and reporting it. Presented by Peter Goldberg, Senior Trial Attorney, Antitrust Division, Department of Justice, and Special Agent in Charge, Gary M. Mitchell, DOI Office of Inspector General, this session is a must for anyone who participates in the contracting process. |
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| 9:45 am - 11:15 am |
Acquisition Workforce Certification/Professionalism (Gayle Fischetti, Office of Acquisition and Property Management) |
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OMB has recently issued long anticipated guidance emphasizing the importance of the Federal acquisition workforce and establishing government-wide training and certification requirements. This will have a significant impact on the Interior’s acquisition workforce. This workshop session will discuss the changes in store at Interior– the Federal Acquisition Certification in Contracting Program, Interior’s new warrant system and contracting officer representative program. We will provide guidance on how to keep Interior employees as effective business leaders with the knowledge and skills to compete and advance. |
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| 11:15 am - 11:30 am |
Transition to lunch |
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| 11:30 am - 1:15 pm |
Lunch and Speaker – View of the Near Future at DOI (Lynn Scarlett, Deputy Secretary at the Department of the Interior) |
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| 1:15 pm - 1:45 pm |
Transition from lunch |
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| 1:45 pm - 3:00 pm |
Breakout #3 |
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| 1:45 pm - 3:00 pm |
ABC from a Program Perspective (Brenda Pierce and Charlene Raphael, U.S. Geological Survey) |
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USGS will be presenting a program perspective on evolving ABC/M data -- defining appropriate granularity, developing a common set of outputs for ABC and GPRA, driving to consistency in definitions -- to ensure it's usability as a tool for budget and performance integration. |
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| 1:45 pm - 3:00 pm |
FBMS - Payables/Obligations/Disbursements (Roberta Bennett, U.S. Geological Survey and Todd Adler, FBMS) |
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Payables is an area of functionality that is scheduled to be released in the first deployment of FBMS. This session will provide an overview of the preliminary deployment schedule for general ledger under the new systems integrator. This session will also cover the nature of pay processes within the FBMS system and how they relate to current processes. |
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| 1:45 pm - 3:00 pm |
Integrating GPRA Measures into Individual Performance Plans (Rich Beck, Office of Planning and Performance Management, Kathleen Wheeler, Deputy Chief Human Capital Officer, and Denise Sheehan, U.S. Fish and Wildlife Service) |
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Incorporating GPRA-related performance measures into individual performance standards is still a relatively new practice and must be implemented Department-wide. This session will address some of the basic problems that have been encountered in integrating relevant measures into performance standards and how to improve the quality and value of the GPRA-oriented application. Also, as part of the session, FWS will demonstrate a system they have developed to integrate GPRA measures into performance plans. |
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| 1:45 pm - 3:00 pm |
Classification and Scoring of Federal Leases (Dennis Eisen, Ph.D., Founder of Dennis Eisen & Associates, Rockville, Maryland) |
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The financial impact of every lease entered into by a Federal agency must be properly reflected in the agency's budget, dependent upon whether the lease is classified as an operating lease, a capital lease, or lease-purchase. In June 2005, OMB Circular A-11, specifically mandated Federal agencies to submit to OMB for review of the scoring impact of a wide range of proposed leasing and financial activities (and must do so at the conceptual and planning stage). Dr. Eisen will present the problems and solutions to make sense of lease classification and scoring. |
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| 1:45 pm - 3:00 pm |
Interagency Contracting (Sherry Kaswell, Office of the Solicitor Representative, Delia Emmerich, Office of Acquisition and Property Management, and Louie Pectol, U.S. Geological Survey) |
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The significant surge in the use of interagency contracting methods during the last few years has generated a great deal of interest in the subject from Congress on down. For example, the Government Accountability Office has declared interagency contracting to be a “high risk” area; Congress convened a joint industry/government panel of experts to investigate it. This workshop will review the concerns of the Inspector General and other stakeholders, and discuss what steps are being taken to minimize risks without diminishing the benefits. We will talk about the operation of the Economy Act, both on the sending and receiving ends, as well as proper use of Multi-agency Contracts (MACs), Government-wide Acquisition Contracts (GWACs), and Federal Supply Schedules (FSSs). Learn about authorities available to USGS to enter into agreements with Federal agencies, state and local governments, tribal governments, the public, non-profit organizations, and private entities. |
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| 1:45 pm - 3:00 pm |
Interior Publishing Council - Serving Interior in Printing (Bert Simon, Chair and USGS Representative, Gina Bowman-Johnson, Minerals Management Service) |
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Come and hear about the work of this behind-the-scene organization that serve as steward and custodian of Departmental printing policy and is engaged in implementing innovative tools that benefit Interior offices in meeting their printing needs. Did you know that you can obtain qualifying copying work while on official travel from copy shops without a GPO waiver? This is the group that made it possible. |
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| 3:00 pm - 3:30 pm |
Networking/Break |
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| 3:30 pm - 4:45 pm |
Breakout #4 |
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| 3:30 pm - 4:45 pm |
Doing Things Right: Ethical Considerations in Government Service (Hale Hawbecker, Deputy Director of the Departmental Ethics Office and Nancy Baumgartner, U.S. Geological Survey Ethics Counselor) |
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This one-hour presentation will satisfy the mandatory annual ethics requirement of all Department of the Interior employees (except USGS employees must also complete USGS-specific ethics training that will be sent to them directly in November 2006). Hale Hawbecker, Deputy Director of the Departmental Ethics Office and Nancy Baumgartner, USGS Deputy Ethics Counselor will cover conflicts of interests, the appearance of lack of impartiality concerns, procurement integrity, outside employment, seeking employment, post-Government employment, and gifts from outside sources and between employees. |
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| 3:30 pm - 4:45 pm |
FBMS - Property (Rayleen Cruz, Bureau of Reclamation) |
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Unlike the schedule of our previous systems integrator, property functionality is not scheduled to be deployed until later in the FBMS project lifecycle. This session will cover the tentative deployment schedule for property functionality. It will also provide an overview of the system as it is currently designed and the priorities and vision in moving forth with our new integrator. |
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| 3:30 pm - 4:45 pm |
Vertical Integration of Performance Management and Budget Planning (Kathy Tynan, U.S. Fish and Wildlife) |
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It isn’t enough to create a Departmental Strategic Plan and tell bureaus and offices to implement it. Each organization must recognize its responsibilities within that high level plan and undertake a methodical process of relating those mission goals and responsibilities down into its central and field offices in a way that demonstrates an integrated strategic management approach. This includes using this information within the budget planning process. An example of how this is being done in the Fish and Wildlife Service is the subject of this session. |
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| 3:30 pm - 4:45 pm |
A-123 (Eric Eisentein, Office of Financial Management) |
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Requirements, DOI approach, timeline and expected results |
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| 3:30 pm - 4:45 pm |
How to Prepare a Performance Budget for the Committees (Dianne Shaughnessy, Office of Budget) |
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Guidance on presenting and incorporating performance information into the budget. |
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| 3:30 pm - 4:45 pm |
E-Gov Integrated Acquisition Environment (Earl Warrington, General Services Administration) |
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The vision of the Integrated Acquisition Environment (IAE) is to create and maintain a secure business environment that facilitates and supports cost-effective acquisition of goods and services in support of mission performance. Back by popular demand, Earl Warrington, IAE Project Management Office, will brief workshop participants on IAE's accomplishments and provide a "preview of coming attractions." |
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| Wednesday, May 24, 2006 |
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| 7:00 am - 8:00 am |
Registration |
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| 8:00 am - 9:00 am |
Plenary Session - Budget and Performance Integration (Pam Haze, Office of Budget and Richard Beck, Office of Planning and Performance Management) |
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| 9:00 am - 9:30 am |
Networking/Break |
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| 9:30 am - 11:00 am |
Breakout #5 |
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| 9:30 am - 11:00 am |
Plan Your Work, Then Work Your Plan (Will Brimberry) |
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Plan Your Work, then Work Your Plan" is a short course on “the what(s), the who(s), the when(s) and the why(s)” of project planning best practices in the Federal government. This session includes how the project management, architecture and CPIC processes integrate and are necessary for good investment management. |
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| 9:30 am - 11:00 am |
Emergency Management Budgeting Priorities: Lessons Learned from Hurricane Katrina (Laurence Broun, Departmental Emergency Coordinator, Office of Law Enforcement, Security and Emergency Management) |
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This session provides an overview of requirements under the newly-published Departmental Manual, Part 900, Emergency Management Program, and emerging priorities to remedy planning and preparedness shortfalls identified during response to Hurricane Katrina. |
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| 9:30 am - 11:00 am |
FBMS - Budget (Bernice Bailes, Office of Budget) |
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Unlike the schedule of our previous systems integrator, budget formulation and planning functionality is not scheduled to be deployed until later in the FBMS project lifecycle. This session will cover the tentative deployment schedule for budget formulation and planning functionality. It will also provide an overview of the system as it is currently designed and the priorities and vision in moving forth with our new integrator. |
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| 9:30 am - 11:00 am |
E-Gov Travel (Tamara Peyton, Financial Specialist) |
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Learn firsthand how the E-Gov Travel Service (ETS), a Government-wide travel management service, applies world-class travel management practices to consolidate travel and minimize Department costs. Utilizing state-of-the-art technologies it provides employees with anytime, anywhere access to comprehensive travel services. ETS deployment is underway. Learn how ETS integrates all travel programs. See how the service functions through a demonstration. Current trends will be incorporated such as online adoption and the importance of training. |
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| 9:30 am - 11:00 am |
Social Engineering and Internal/External Threats (Lee Dudeck, Office of the Chief Information Officer) |
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Social Engineering is the unauthorized acquisition of sensitive information or inappropriate access privileges by a potential threat source, based upon the building of an inappropriate trust relationship with a legitimate user of an information technology system. This session will briefly review what’s at stake, a few high-level statistics regarding various types of incidents that have been reported during fiscal year 2005 to DOI’s Computer Incident Response Center (DOI-CIRC), and some interesting survey results about some alarming statistics from a number of other Federal agencies. |
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| 11:00 am - 11:30 am |
Transition to Lunch |
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| 11:30 am - 1:00 pm |
Lunch and Speaker – Budget and Performance Management – PART (Clay Johnson, Deputy Directory, Office of Management and Budget) |
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| 1:00 pm - 1:30 pm |
Transition from Lunch |
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| 1:30 pm- 2:45 pm |
Breakout #6 |
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| 1:30 pm- 2:45 pm |
National Response Plan Mission Assignment and Reimbursement (Laurence Broun, Departmental Emergency Coordinator, Office of Law Enforcement, Security and Emergency Management and David Horn, Office of Financial Management) |
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This session presents Departmental policy and assignment of responsibilities related to the National Response Plan, and guidance developed by PFM for acceptance, tracking and reimbursement of NRP mission assignments. |
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| 1:30 pm- 2:45 pm |
ABC for Decision Making (Fawn Freeman, Arch Wells, Allan Roit, Bureau of Indian Affairs) |
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The Bureau of Indian Affairs' Realty, Probate, and Land Title Records Offices are currently reporting "time on task" and "units of work" on a monthly basis. Staff track and enter time worked for specific activities daily. Each month, data is uploaded into the "Cost Performance Management" (CPM) tool, enabling management to run reports on unit costs, productivity measures and other workload information. Reports can show current workload or reflect trend analyses. Currently there are approximately 50 different types of reports that can be run for various levels of the organization. This workshop will demonstrate how the CPM tool works, and the kinds of data that can be used for management decision-making. |
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| 1:30 pm- 2:45 pm |
FBMS - Reporting (Stan Curtis, Bureau of Land Management) |
The Enterprise Management Information System of FBMS has extensive reporting capabilities. This session will cover an overview of the nature of the reports that will be delivered out of the business warehouse in FBMS. |
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| 1:30 pm- 2:45 pm |
Enterprise IT Infrastructure Initiatives, ESN, and AD (Timothy Quinn, Office of the Chief Information Officer) |
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The presentation will provide an overview and status of the Department's Enterprise IT Infrastructure Initiatives. |
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| 1:30 pm- 2:45 pm |
National Park Service Museum Emergency Response Team: Case Studies (Bob Sonderman and Pamela West, National Capital Region, National Park Service) |
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Beginning in the fall of 2003 through the fall of 2005, the presenters, joined by several National Park Service colleagues have served as a team of emergency responders in the aftermath of a series of hurricanes that have struck the Atlantic and Gulf Coast states. These hurricanes left in their wake unimaginable devastation. Although insignificant compared to the human tragedy of these events – these hurricanes severally impacted the infrastructure and resources of National Park Service units in several states. During this presentation, Bob Sonderman, Senior Staff Archeologist, and Pamela West, Regional Curator, National Capital Region - NPS will discuss those impacts and specifically address the impact that these events had on museum and archeological collections in the care of the National Park Service and how these events lead to the creation of the National Park Service Museum Emergency Response Team. |
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| 1:30 pm- 2:45 pm |
Linking Budgetary and Proprietary Controls (Scott Mabry, Minerals Management Service) |
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The National Aeronautics and Space Administration’s (NASA) 1999 audited financial statements were in error by approximately $644 million dollars. This error was on the Statement of Budgetary Resources (SBR). The error was in large part attributed to: not having a thorough understanding of the risks associated with the SBR; not clearly documenting and understanding the control environment around the statement; and, not performing sufficient test work over the accounts associated with the statement. While the GAO report associated with this error is primarily from the CFO audit perspective, the information can easily be applied to the A-123 process. In this session we will address the risks associated with the SBR, documenting the controls around the statement, and testing the controls. We will also look at ways to leverage control testing performed over the proprietary accounts in-order to gain confidence in the controls over the budgetary accounts. |
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| 2:45 pm - 3:15 pm |
Networking/Break |
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| 3:15 pm - 4:45 pm |
Breakout #7 |
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| 3:15 pm - 4:45 pm |
Emergency Contracting (Pam Douglas, National Park Service) |
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This workshop will demonstrate how wildland fire does emergency contracting and tracks costs, etc. - as an illustration and possible model for how other parts of the department might do things in the future for hurricanes, etc. |
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| 3:15 pm - 4:45 pm |
Competitive Sourcing (Donna Kalvels, Director, Center for Competitive Sourcing Excellence) |
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The Competitive Sourcing overview will include a definition of the program, where the DOI has been and where we are going in relationship to other Agencies and the expectations of OMB. Topics will include how much we have saved, how much the program has cost, and what is the real impact to DOI employees. There will be time for a lively question and answer session. |
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| 3:15 pm - 4:45 pm |
Internal Control Reviews for Acquisition and Financial Assistance Functions (Patricia Corrigan, Office of Acquisition and Property Management) |
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The three objectives of internal control are: (1) effectiveness and efficiency of operations; (2) reliability of financial reporting; and (3) compliance with applicable laws and regulations. The safeguarding of assets is a subset of all of these objectives. Internal control should be designed to provide reasonable assurance regarding the prevention of or prompt detection of unauthorized acquisition, use, or disposition of assets. This session will discuss OMB Circular A-123 (Revised) requirements as they relate to Departmental Functional Reviews related to acquisition and financial assistance. |
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| Thursday, May 25, 2006 |
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| 7:00 am - 8:00 am |
Registration |
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| 8:00 am - 9:15 am |
Breakout #8 |
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| 8:00 am - 9:15 am |
DOI Integrated Charge Card Program (Cynthia Martin, Office of Acquisition and Property Management) |
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Office of Management and Budget Circular No. A-123, Appendix B established standard requirements and practices for improving the management of government charge card programs. During this session, Cynthia Martin, will discuss implementation of the circular, and changes since it was issued, including the status of creditworthiness determinations for all new charge card applicants. Cardholders and approving officials are the most effective tools against fraud and abuse. The roles and responsibilities of each will be covered, as well as what happens when fraud or abuse does occur. And the role of the Charge Card Support Center, what can they do to help you manage your program. |
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| 8:00 am - 9:15 am |
Acquisition's Role in Capital Planning and Earned Value Management (Delia Emmerich and Patricia Corrigan, Office of Acquisition and Property Management) |
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Earned value management is a technique used to integrate project scope, schedule, and resources and to measure performance. FAR Case 2004-19 proposes to amend the Federal Acquisition Regulation to implement a standard earned value management system policy across the government. Find out about the Capital Planning process, the contracting officer’s important role as a member of the Integrated Project Team, and the new EVM requirements. |
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| 8:00 am - 9:15 am |
Strategic Sourcing (Pia Scott, Office of Acquisition and Property Management) |
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Interior can maximize its buying power by utilizing consolidated procurement strategies. In May 2005, OMB required agencies to develop strategic sourcing plans to increase savings, value, and socioeconomic participation. This presentation will cover Interior's Strategic Sourcing Plan, the three commodities identified in Interior's report to OMB, and how we plan to achieve OMB's strategic sourcing goals. |
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| 9:15 am - 9:45 am |
Networking/Break |
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| 9:45 am - 11:00 am |
Plenary Session - Future Vision for Information Technology (Edward Meagher, Office of the Chief Information Officer) |
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| 11:00 am - 11:30 am |
Closing Remarks (Nina Hatfield, Deputy Assistant Secretary, Business Management and Wildland Fire and Paul Hoffman, Deputy Assistant Secretary, Performance, Accountability, and Human Resources) |
