USGS - science for a changing world

Core Science Analytics and Synthesis - Metadata

Submit Metadata
Submit Metadata to the CSAS Clearinghouse

Step 1: Export your metadata as XML (preferred option) or text

Most current metadata creation tools have an option to export a record in XML. Export the XML record and continue to Step 2.

If submitting the record in XML is not possible, you will need to create a text version of the record. How you do this depends on the tool used to create the metadata.

Please contact us at if you have questions or problems with exporting FGDC XML metadata from a particular tool.

Step 2: Send the metadata text files(s) to CSAS

E-mail your record to:

Step 3: Include the following items in the e-mail for each metadata file(s) submitted

a) Name, e-mail address, and phone number of the person submitting the files.

b) Indicate whether each metadata file is a new submittal or a resubmittal. If it is a resubmittal, provide the file name of the previous submittal so the formerly submitted/served file(s) can be replaced.

c) Indicate which CSAS partner name the metadata should be served on. (if you are unsure, please note this, and we will work with you to be sure it is served in the proper way on the Clearinghouse).

d) The agency/organization (and parent agencies/organizations) that are the owners of the metadata (e.g. USGS FORT)

e) The type of information the metadata refers to: dataset or map; publication or bibliographic reference; or tool (software, decision support system, analysis tool, etc.) This information is needed to assign unique file names to the file(s) served.

f) The name and version, if known, of the software used to create the metadata.

g) The name, e-mail address, and phone number of one person to contact to answer questions regarding the contents of the metadata.

h) The name, e-mail address, and phone number of the person(s) in addition to (g) above (if any) who should receive the final, compliant copy of the metadata file(s), and who should be notified of the unique filename used in serving the metadata. If any edits were necessary to make the metadata compliant, a list of these edits will also be sent.

i) The name, e-mail address and phone number of the person(s) in addition to (g) and (h) above (if any) who should receive notification that the metadata are available on the Clearinghouse and how it can be accessed.

Step 4: If errors are encountered during the QA/QC process...

...that must be addressed during the QC process, the person identified in step 2(g) above will be contacted. If there are no errors, the file(s) will be submitted to the Clearinghouse. When the metadata are available on the Clearinghouse, the people specified will be notified, and the final compliant metadata file(s) returned as outlined in 3(g-i) above.