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Coding Telework Hours in Quicktime

In Reply Refer To:
Mail Stop 601

January 26, 2011

Memorandum

To: All U.S. Geological Survey Employees

From: S. Kaye Cook (Signed)
Chief, Office of Human Resources

Subject: Coding Telework Hours in Quicktime

Telework is a work arrangement that allows you to perform work outside of the traditional on-site work environment. Once you have an established telework agreement, you may perform the work at home, telework centers, or other work sites convenient to your home. If you participate in telework, you are required to record your telework hours in Quicktime so the bureau can track and report its use of telework schedules. The information below discusses choosing a Quicktime telework code, provides examples of coding scenarios, and step-by-step instructions for coding telework in Quicktime.

Quicktime Telework Codes:

You will normally only need to use a code from Codes A-I on the list below when you telework. These codes are used for normal telework covered by the telework agreement and when there is unscheduled telework because of snow or other circumstances and the government is open to the public. The Codes J-R are for Emergency/Intermittent Continuity of Operations (COOP) purposes and are only used for rare circumstances such as natural disaster, pandemics, COOP situations/exercises, and when the government is closed to the public. The codes do not reflect every telework situation and you should choose the code that best fits your circumstances. 

  • A - Frequent Regular Telework Center. Employee teleworks at an established telework center at least 3 days per week on a regular, recurring basis.
  • B - Frequent Regular Alternate Telework Center. Employee teleworks at a work site other than an established telework center at least 3 days per week on a regular, recurring basis.
  • C - Frequent Regular Employee Home. Employee teleworks at home at least 3 days per week on a regular, recurring basis.
  • D - Regular Telework Center. Employee teleworks at an established telework center at least 1-2 days per week on a regular, recurring basis.
  • E - Regular Alternate Telework Center. Employee teleworks at a work site other than an established telework center at least 1-2 days per week on a regular, recurring basis.
  • F - Regular Employee Home. Employee teleworks at home at least 1-2 days per week on a regular, recurring basis.
  • G - Periodic Telework Center. Employee teleworks at an established telework center less than once per week, but at least once a month.
  • H - Periodic Alternate Telework Center. Employee teleworks at a work site other than an established telework center less than once per week, but at least once a month.
  • I - Periodic Employee Home. Employee teleworks at home less than once per week, but at least once a month.
  • J - EMRG/INT COOP Telework Center. For continuity of operations (COOP) purposes, employee teleworks at an established telework center on an emergency/intermittent basis for a period of not more than 30 days.
  • K - EMRG/INT COOP Alternate Telework Center. For continuity of operations (COOP) purposes, employee teleworks at a work site other than an established telework center on an emergency/intermittent basis for a period of not more than 30 days.
  • L - EMRG/INT COOP Employee Home. For continuity of operations (COOP) purposes, employee teleworks at home on an emergency/intermittent basis for a period of not more than 30 days.
  • M - EMRG/INT Pandemic Telework Center. Due to a designated pandemic, employee teleworks at an established telework center on an emergency/intermittent basis for a period of not more than 30 days.
  • N - EMRG/INT Pandemic Alternate Telework Center. Due to a designated pandemic, employee teleworks at a work site other than an established telework center on an emergency/intermittent basis for a period of not more than 30 days.
  • O - EMRG/INT Pandemic Employee Home. Due to a designated pandemic, employee teleworks at home on an emergency/intermittent basis for a period of not more than 30 days.
  • P - EMRG/INT Practice Telework Center. Employee teleworks at an established telework center for a period of not more than 30 days to practice for a continuity of operations (COOP) or pandemic situation.
  • Q - EMRG/INT Practice Alternate Telework Center. Employee teleworks at a work site other than an established telework center for a period of not more than 30 days to practice for a continuity of operations (COOP) or pandemic situation.
  • R EMRG/INT Practice Employee Home. Employee teleworks at home for a period of not more than 30 days to practice for a continuity of operations (COOP) or pandemic situation.

Coding Examples:

  1. You telework from home less than once a month.

  2. Answer: Choose the code that best fits the situation. Code I - Periodic Employee Home.

  3. You have a situational telework agreement to work from home. You telework twice a week for three weeks, once in the next 3 months, and then every day for a week.

  4. Answer: Choose the code that best fits the circumstances. Choose Code F - Regular Employee Home for the payperiods when you telework twice a week for three weeks, Code I - Periodic Employee Home for the day when you telework once in three months, and Code C - Frequent Regular Employee Home for the days when you telework every day for a week.

  5. You normally telework from home every Friday, but there is snow on Wednesday and Friday that week.  Unscheduled leave/telework is announced for Wednesday and you decide to work at home.

  6. Answer: Choose Code F - Regular Employee Home for all of the days teleworked.

  7. You are part of a COOP exercise and telework from home during the exercise. The day after the exercise, the electricity is out at the Center but the center is still open. Your supervisor suggests you telework from home, rather than come to the office.

  8. Answer: Choose Code R EMRG/INT Practice Employee Home for the COOP exercise and Code I - Periodic Employee Home for the telework performed at home while the electricity is out.

  9. You telework from an office at the local university twice a week and once a week at a center run by the U.S. General Services Administration or a group of agencies in your location.

  10. Answer: Choose Code E - Regular Alternate Telework Center for the work at the university and Code D - Regular Telework Center at the GSA/Group Agency run telework facility.

Quicktime Instructions:

  1. Log into Quicktime. Click on Sign In/Out. Enter your in and out work times, then click on the SAVE button. See example below- these are the times worked for Monday 1/10.

    Print Screen of Quicktime sign in/out - putting in your work hours on the sign in-out screen


  2. Click OTHER HOURS tab. Once you are on the Other Hours screen, make sure you are on the correct Week tab (Week 1 or Week 2) for the day you are recording.


  3. In the HRS field enter the code 010 (Regular) or click in the HRS field and then click the Blue LOOKUP tab and click on Code 010 (Regular).


  4. Ensure a favorite cost key is entered in the FAV KEY field (e.g. 001, 002, etc. ) or click in the FAV KEY field and click the blue LOOKUP to bring up the list of accounts you can choose from. Select an account and click OK.


  5. Click on the day you teleworked and enter the number of hours you teleworked. For the example below, the employee worked 8 hours at home on Monday 1/10.


  6. Scroll to the right and click on the TI field to enter the telework indicator code (see second screen shot below) or click on the Blue Look Up button to bring up the list of telework indicator codes to choose from. Select a code by clicking on the correct code and then click on OK.


  7. Click on the Save button.

Print screen of Quicktime Other Hours Screen

Print Screen of Quicktime Other Hours screen using the

If you would like to review the Telework policy or locate the telework agreement forms, visit the USGS Telework page.

Visit the DOI Personnel Bulletin No. 08-04, Tracking Telework Using Quicktime for more information.

If you have additional questions, please contact your servicing Human Resources Office or your timekeeper for assistance.



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