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Human Capital Services and Support

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Human Resources Assistant, GS-0203

Definitions:

EXPERIENCE: One year of work experience is twelve months working full-time (at least 35-40 hours per week). Part-time experience can be pro-rated (i.e., a year at 20 hours per week is credited as 6 months of experience). If your position consisted of mixed duties, experience credit is given for the percentage of time that you spent on qualifying duties (i.e., if you held a position for 2 years, full-time, consisting of 25% personnel work and 75% budget work, and then applied for a budget position you could calculate your experience as follows: 2 yrs = 24 months. 24 months x 75% [percentage of time spent on budget duties] = 18 months of qualifying experience.)

UNDERGRADUATE EDUCATION: One year of undergraduate education is 30 semester hours or 45 quarter hours of college study or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. This education must have been obtained in an accredited business, secretarial, technical school, college or university for which high school graduation or the equivalent was a prerequisite.

GRADUATE EDUCATION: In the absence of specific graduate program information, a year of graduate education is 18 semester hours or 27 quarter hours of graduate level college course work, or the number of credit hours the school attended has determined to represent 1 year of full time study. This education must have been obtained in an accredited college or university.

For GS-04:

Applicants must meet one of the following to qualify for the GS-04 level:

**One year of general experience which is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

**OR two full years of successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.

**OR equivalent combinations of education and experience. (CLICK HERE FOR DETAILS ON HOW TO COMBINE EDUCATION & SPECIALIZED EXPERIENCE)

For GS-05:

Applicants must meet one of the following to qualify for the GS-5 level:

**One year of specialized experience in or directly related to the position to be filled that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. To be creditable, the required specialized experience must have been equivalent to at least the GS-04 level in the Federal service.

Examples of GS-4 level work may include: 1) typing vacancy announcements and arranging for printing and distribution of copies according to the area of consideration; 2) maintaining files of active position descriptions by organization; 3) processing a variety of recurring official personnel actions; 4) carrying out employee requests for changes in health or life insurance coverage; 5) assisting new hires with completion of forms related to their appointments. For examples 1-5, recurring assignments were performed using established procedures and standard methods of operation. New or unusual assignments were accompanied by specific instructions and suggested work methods. The work was carried out according to existing guidelines, and problems were referred to a designated person.

**OR a full four years of progressive, successfully completed education above the high school level in any field for which high school graduation or the equivalent is a prerequisite may be used to meet the qualification requirements for GS-5. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university.

**OR equivalent combinations of successfully completed post-high school education, as described above, and specialized experience, as described above, may be used to meet the qualification requirements for GS-5. Only progressive education in excess of the first 60 semester hours, 90 quarter hours, or 1440 classroom hours (i.e., beyond the first two years) of a course of study is creditable toward meeting the specialized experience requirement. (CLICK HERE FOR DETAILS ON HOW TO COMBINE EDUCATION & SPECIALIZED EXPERIENCE)

For GS-06:

Applicants must meet one of the following to qualify for the GS-6 level:

One year of specialized experience in or directly related to the position to be filled that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. To be creditable, the required specialized experience must have been equivalent to at least the GS-05 level in the Federal service.

Examples of GS-5 level work may include: 1) explaining merit promotion procedures, procedures for reinstatement or transfer to another Federal agency, and vacancies for which applications are being accepted; 2) determining the number of eligibles to certify for vacancies; 3) providing basic information about the classification program; 4) processing a full range of recurring official personnel actions; 5) explaining the basic features of health insurance plans and/or the amount and cost of life insurance. For examples 1-5, exercised initiative in completing recurring work without instructions; used judgment in selecting appropriate guidelines and procedures from among a number of specific references; and obtained assistance for unusual or complex situations.

**OR applicants may substitute successful completion of 1/2 year of appropriate graduate level education (9 semester hours, 13.5 quarter hours or the equivalent) in a field of study directly related to the work of the position to be filled for the required one year of specialized experience. Graduate education may be credited only when it is clearly directly related to the work of the position to be filled and equipped the applicant with the knowledge, skills and abilities to perform successfully the duties of the position.

**OR a combination of appropriate specialized experience (as described above) and graduate education (as described above) may be used to meet the qualification requirements. (CLICK HERE FOR DETAILS ON HOW TO COMBINE GRADUATE EDUCATION & SPECIALIZED EXPERIENCE)

For GS-07:

Applicants must meet one of the following to qualify for the GS-7 level:

**One year of specialized experience in or directly related to the position to be filled that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. To be creditable, the required specialized experience must have been equivalent to at least the GS-06 level in the Federal service.

Examples of GS-6 level work may include: 1) applying qualification standards to determine minimum eligibility for a wide variety of occupations and grade levels; 2) interviewing supervisors to determine the adequacy of a previous vacancy announcement and the nature of changes to be made; 3) evaluating applications using specific factors to place applicants in rank order for clerical occupations; 4) assisting classifier by identifying classification criteria in standards and preparing questions for position audit; 5) investigating and developing facts concerning on-the-job injuries or illnesses; 6) regularly processing a variety of unique official personnel actions. For examples 1-6, the assistant planned the work, resolved problems, and made adjustments within established policy. A designated person assisted with unusual situations that did not have clear precedents. Judgment was required in selecting from among numerous and varied guidelines. Situations to which existing guidelines could not be applied or significant proposed deviations were referred to a designated person.

**OR applicants may substitute successful completion of 1 year of appropriate graduate level education (18 semester hours, 27 quarter hours, or the equivalent) in a field of study directly related to the work of the position to be filled for the required one year of specialized experience. Graduate education may be credited only when it is clearly directly related to the work of the position to be filled and equipped the applicant with the knowledge, skills and abilities to perform successfully the duties of the position.

**OR a combination of appropriate specialized experience (as described above) and graduate education (as described above) that is beyond the first 1/2 year of progressive graduate study may be used to meet the qualification requirements. (CLICK HERE FOR DETAILS ON HOW TO COMBINE GRADUATE EDUCATION & SPECIALIZED EXPERIENCE)

For GS-08:

Applicants must meet one of the following to qualify for the GS-8 level:

One year of specialized experience in or directly related to the position to be filled that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. To be creditable, the required specialized experience must have been equivalent to at least the GS-07 level in the Federal service.

Examples of GS-7 level work may include: 1) interpreting qualification standards by identifying major duties in vacancies and the kind of experience/education that can be credited; 2) rating applications on the basis of selective and ranking factors in a crediting plan, determining the degree each factor is met, and assigning a numerical rating; 3) classifying a variety of routine, lower-grade clerical/technical positions. For examples 1-3, initiative was used in planning and carrying out the day-to-day work; a designated person helped with difficult or controversial aspects of problems handled; and numerous and varied guidelines were adapted and applied. Guidelines such as regulations, evaluation criteria, and precedents had gaps in specificity that required use of judgment to determine appropriateness of the guide to a specific situation. Completed work was reviewed for conformance with policy and regulatory requirements

**OR applicants may substitute successful completion of 1 & 1/2 years of progressively higher-level graduate education (27 semester hours, 40.5 quarter hours or the equivalent) in a field of study directly related to the work of the position to be filled for the required 1 year of specialized experience. Graduate education may be credited only when it is clearly directly related to the work of the position to be filled and equipped the applicant with the knowledge, skills and abilities to perform successfully the duties of the position.

**OR applicants may substitute a combination of appropriate specialized experience (as described above) and appropriate graduate level education (as described above) that is beyond the first year of progressive graduate study to meet the qualification requirements. (CLICK HERE FOR DETAILS ON HOW TO COMBINE GRADUATE EDUCATION & SPECIALIZED EXPERIENCE)



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