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U.S. Geological Survey Manual

2005-2004 What's New?


11/23/05

The following SM Chapters have been revised:

SM 431.1 - Records Management Program - 11/10/05
(This chapter consolidates SM 431.1, SM 431.9, and SM 432.1 into one SM chapter)

SM 318.1 - Freedom of Information Act - 11/10/05

SM 319.1 - Privacy Act Program - 11/18/05

11/22/05

The following Instructional Memoranda (IM) has been issued:

IM APS 2006-02 (BASIS+ Request Form and Tracking System ) -11/08/05

11/21/05

The following Instructional Memoranda (IM) has been issued:

IM OOP 05-001 (Revised Competitive Areas) - 09/26/05

11/15/05

The following SM Handbook 445-2-H Chapter has been revised and Appendices have been added:

SM Handbook 445-2-H Chapter 16 (Motor Vehicle Safety) - 10/28/05

Appendix 16-3 - Risk Management Worksheet

Appendix 16-4 - Off Highway Preventive Maintenance Checks and Services

Appendix 16-5 - Snowmobile Preventive Maintenance Checks and Services

11/01/05

The following Instructional Memoranda (IM) has been issued:

IM APS 2006-01 (Fiscal Year 2006 Activity Based Costing Guidance) -10/17/05

The following SM Chapter has been issued:

370.308.4 - Federal Career Intern Program - 5/12/05

10/20/05

The following SM Handbook has been revised:

SM Handbook 440-2-H (Physical Security Handbook) - 8/15/05

The following SM Chapter has been revised:

SM Chapter 440.2 (Physical Security Program) - 8/15/05

09/21/05

The following Instructional Memoranda (IM) have been issued:

IM APS 2005-04 (Special Policy Guidance Related to 2005 Hurricane Katrina Reference IM 2004.14;
Emergency Spending Related to Extreme Natural Hazard Events) -09/20/05

IM APS 2005-03 (Agreements with DOI Bureaus and other Federal Agencies Which Cite the
Economy Act) 09/08/05

09/01/05

The following SM Handbook 445-2-H Chapter has been revised:

SM Handbook 445-2-H Chapter 19 (Industrial Hygiene - Hearing Conservation Program) - 08/16/05

The following SM Handbook Appendix has been issued:

SM Handbook 445-2-H Appendix 19-1 (Sample Hearing Conservation Program) - 08/16/05

08/31/05

The following SM Handbook Appendix has been issued:

SM Handbook 445-2-H Appendix 25-5 (Exposure Control Plan for Members of
USGS Automatic External Defibrillator (AED) Teams)- 08/11/05

08/24/05

The following SM Handbook 445-2-H Chapter and Appendix have been revised:

SM Handbook 445-2-H Chapter 25 (Occupational Industrial Hygiene – Human Bloodborne
Pathogens Protection Program) - 08/11/05

SM Handbook 445-2-H Appendix 25-4 (Sample Exposure Control Plan for USGS
Employees with Limited Potential For Exposure to BBP's) - 08/11/05

08/17/05

The following SM Handbook 445-2-H Chapter has been issued:

SM Handbook 445-2-H Chapter 44 (Fall Protection) - 08/11/05

The following SM Chapter has been revised:

SM 120.3 - Organization of the Office of Administrative Policy and Services - 08/15/05

08/09/05

The following SM Handbook 445-2-H Chapters have been revised:

SM Handbook 445-2-H Chapter 35 (Public Safety and Health) - 08/09/05

SM Handbook 445-2-H Chapter 36 (Fire Safety) - 05/05

SM Handbook 445-2-H Chapter 37 (Lock Out/Tag Out Program) - 08/09/05

08/04/05

The following Instructional Memoranda (IM) has been issued:

IM APS 2005-02 (Policy on Billing Terms for Reimbursable Agreements and Requirements
on the Use of PCBILL)- 08/03/05

06/28/05

The following SM Handbook has been revised:

335-6-H Working Capital Fund Handbook - 5/31/05

The following SM Chapter has been revised:

SM 335.6 - Working Capital Fund - 05/31/05

05/11/05

The following SM Chapter has been revised:

SM 335.6 - Working Capital Fund - 05/31/05

05/11/05

The following SM Chapter has been issued:

SM 308.68 - Field Managers Team - 5/5/05

05/10/05

The following SM Chapter has been revised:

370.537.1 - Student Loan Repayment Benefit - 4/14/05

05/2/05

The following SM Chapter has been revised:

SM 205.10 – Financial Administration Delegations - 04/27/05

The following SM Chapter has been issued:

SM 308.670 - Business Leaders Team - 04/14/05

The following SM Handbook has been revised:

SM 445.1 Occupational Safety, Health, and Environmental Policy and Responsibilities - 04/13/05

04/20/05

The following Survey Manual Chapter replaces SM 450.3:

SM 1100.6 - Use of Copyrighted Material in USGS Information Products - 04/15/05

04/18/05

The following SM Chapter has been removed:

SM 402.15 - Office Furniture and Equipment

04/14/05

The following SM Handbook Chapter has been revised:

SM 445-2-H Chapter 42-Electrofishing Safety- 03/16/05

04/11/05

The following IM has been revised to extend the expiration date to July 31, 2005:

OOP-04-001 - Revised Competitive Areas

The following Survey Manual Handbook appendices have been replaced by SM chapters:

SM 445-2-H, Appendix 9-3 (Replaced by SM 308.64)

SM 445-2-H, Appendix 9-4 (Replaced by SM 308.65)

03/21/05

The following SM Chapters have been issued:

SM 308.63 - Environmental Management Council - 03/21/05

SM 308.64 - Occupational Safety and Health Council - 03/21/05

SM 308.65 – Regional Occupational Safety, Health, and Environmental Committees - 03/21/05

SM 308.66 – Specialized Safety Program Committees - 03/21/05

03/10/05

The following Survey Manual Chapter has been revised:

SM 308.17 - National Center Fine Arts Committee - 10/15/04

01/13/05

The following Survey Manual Chapter has been revised:

SM 335.6 - Working Capital Fund - 09/15/04

12/08/04

The following Survey Manual Chapter has been revised:

SM 445.1 - Occupational Safety, Health, and Environmental Policy and Responsibilities - 12/03/04

The following Survey Manual Handbook has been added to the website:

Safety and Health for Field Operations Handbook - 445-3-H

The following Instructional Memoranda (IM) has been issued:

IM APS 2005-01 (Overtime Policy)- 11/22/04

10/26/04

The following Instructional Memoranda (IM) has been issued:

IM APS 2004-14 (Emergency Spending Related to Extreme Natural Hazard Events)- 8/12/04

The following Survey Manual Chapter has been revised:

SM 403.2 - Simplified Acquisition - 09/27/04

10/20/04

The following SM 445-2-H Handbook Chapter has been added:

Chapter 44 - Fall Protection , (The Occupational Safety and Health Program Requirements Handbook - SM 445-2-H)-10/04

09/21/04

The following Survey Manual Chapter has been revised:

SM 403.5 - Purchase Order - 09/15/04 (also replaces IM OAG 2000-2)

08/11/04

The following Instructional Memoranda (IM) has been issued:

IM APS 2004-13 (Business Rules for Reimbursable Agreements with Other Federal Agencies)
- 8/6/04 (replaces IM APS 2003-18)

08/02/04

The following Instructional Memoranda (IM) have been issued:

IM APS 2004-011 (Post-Entry Audit and Statistical Sampling Plan -replaces OFM-99-02) - 6/24/04

IM APS 2004-012 (Working Capital Fund (WCF) – Fee-for-Service Component – Cash Management) - 6/24/04

07/09/04

The following Survey Manual Chapter has been issued:

SM 421.1 - (Facility Plans and Investments) - 6/24/04

The following SM chapters have been removed:

SM 370.430.1 Performance Appraisal
SM 370.430.2 Performance Appraisal Timeframes
SM 370.430.3 Required and Critical Elements and Performance Standards
SM 370.430.4 Performance Appraisal and Rating
SM 370.430.5 Review of Performance Appraisals
SM 370.430.7 Relationship of Performance Appraisals to Personnel and Pay Decisions

These directives were replaced by the DOI Two-Level Performance Management
System that went into effect January 1, 1996.

07/08/04

The following SM chapters have been removed:

370.610.3, Telecommunting Policy - Work at Home. (This directive replaced by the Flexiplace Handbook dated October 1999.)

370.736.4 Investigations of Misconduct or Irregularity (will not be revised)

07/08/04

The following SM chapter replaces SM 503.2:

SM 1100.5 (Authorship, Acknowledgments, and Credits in USGS Information Products) - 06/29/04

The following SM chapter replaces part of SM 503.1:

SM 1100.4 (Use of Outside Publications, Including Abstracts) - 06/29/04
See also SM 1100.3 (U.S. Geological Survey Publication Series)

05/26/04

The following Instructional Memoranda (IM) has been issued:

IM OAG 2004-001 (Procurement Specifications) - 5/21/04

05/20/04

The following Survey Manual Chapter has been revised:

SM 205.1 Appendix A, (Personnel Management Delegations, Jurisdiction of Personnel Offices) - 5/6/04

The following Survey Manual Chapter and Handbook have been revised:

SM 440.7 (National Security Position Program ) - 4/29/04

440-7-H (National Security Position Handbook) - 4/29/04

05/04/04

The following Instructional Memoranda (IM) has been issued:

IM APS 2004-08 (Monthly Review of Reimbursable Agreements - Unbilled Balances and Outstanding Advances) - 4/05/04
(supersedes IM APS 2003-12 which has been removed.)

04/30/04

The following Survey Manual Chapter has been revised:

SM 205.13 - (Delegations of Authority to Enter into Agreements and to Accept Contributions ) - 4/12/04

The following Instructional Memoranda (IM) has been issued:

IM OOP 2004-01 (Revised Competitive Areas) - 4/23/04
(replaces IM OOP-03-001 which has been removed.)

04/21/04

The following Survey Manual Chapter has been revised:

SM 205.12 - (Real Property Management) - 3/10/04

04/20/04

The following SM Handbooks have been revised:

445-2-H - Occupational Safety and Health Program Requirements Handbook
(refer to Summary of Fiscal Year Changes FY 2004 (2nd Quarter)

445-1-H - Environmental Compliance and Protection Handbook

Table of Contents
Chapter 2
Chapter 3
Chapter 16
Appendix B-26

03/29/04

The following Instructional Memoranda (IM) has been issued:

IM APS 2004-10 (Cost Sharing in Fiscal Year (FY) 2004) - 3/15/04
(supersedes IM APS 2003-09 which has been removed.)

The following Survey Manual (SM) handbook has been revised:

431-5- H (Directives Management Handbook) - 02/25/04

03/18/04

The following Survey Manual (SM) chapter has been revised:

SM 205.1 (Personnel Management (delegations)) - 02/17/04

The following Instructional Memoranda (IM) has been issued:

IM APS 2004-09 (Monthly Review of Unliquidated Obligations and Accruals) - 03/08/04
(supersedes IM APS 2003-13 which has been removed)

03/11/04

The following Instructional Memoranda (IM) has been issued:

IM APS 2004-06 (When Work Can Begin on an Agreement for a Non-U.S. Geological Survey
(USGS) Customer)
- 01/28/04
(supersedes IM 2003-15 which has been removed)

03/10/04

The following Handbook has been added to the SM website:

Volunteers for Science, May 2000

03/9/04

The following SM chapter has been revised:

SM 205.10 (Financial Administration Delegations) - 03/01/04

The following Instructional Memoranda (IM) has been removed:

IM APS 2003-17 (Revision of Authority to Approve Changes in Distribution of Appropriated Funds)

Occupational Safety and Health Program Requirements Handbook (445-2-H) has been revised:

USGS 445-2-H, Summary of Fiscal Year Changes

The following Instructional Memoranda (IM) have been removed:

OFM-2000-06 (superseded by APS- 2003-13)

OFM-2002-01 (superseded by APS- 2003-12)

OFM-2002-002 (superseded by APS- 2003-08)

03/03/04

The following Instructional Memoranda (IM) has been issued:

IM APS 2004-05 (Use of Collection Transmittal Form)- 02/17/04

02/23/04

The following SM chapter has been revised and reissued:

SM 205.13 (Delegations of Authority to Enter into Agreements and to Accept Contributions) - 01/08/04

02/04/04

The following SM chapter replaces SM 500.17:

SM 1100.1 (Information Product Planning) - 02/04/04

01/21/04

The following Instructional Memoranda (IM) has been issued:

IM APS 2004-04 (Fiscal Year 2004 Cost Allocation Procedures) - 01/16/04

The following Instructional Memoranda (IM) are superseded by APS 2004-02 and have been removed:

APS-2003-03 - Procedures for Entering Fiscal Year (FY) 2003 Revenue Source and Other Fund Type Agreement Allocations in BASIS+

APS-2003-05 - Procedures for Entering FY 2003 Appropriated Agreement Allocations in BASIS+

APS -2003-10 - Procedures for Entering FY 2003 Overhead/Burden Agreement Allocations in BASIS+

OFS-2002-008 - Procedures for Entering FY 2003 Reimbursable Agreements in BASIS+

(These IMs were replaced by IM APS 2004-02 - (Entering Agreements in the Budget and Science Information System Plus (BASIS+) - 12/02/03)

The following SM chapter has been reissued:

SM 308.62 Investment Review Board - 01/16/04

01/20/04

The following SM chapter (Appendix A) has been revised:

SM 205.4 (Procurement Delegations) - 01/08/04

01/12/04

The following SM chapter replaces SM 503.1 and has been revised:

SM 1100.3 (U.S. Geological Survey Publication Series) - 12/29/03
See also SM 1100.4 (Use of Outside Publications, Including Abstracts)


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