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U.S. Geological Survey Manual

308.64 – Occupational Safety and Health Council

2/12/14

OPR: Office of Administration and Enterprise Information

Instruction: Changes to this chapter were made to reflect changes made to the organizational structure during Bureau realignment and the new Occupational Safety and Health Council membership.

1.  Purpose.  This Survey Manual chapter provides the U.S. Geological Survey (USGS) policy on the purpose and scope, membership, roles, responsibilities, and operations of the Occupational Safety and Health (OSH) Council.  

2.  Scope.  The OSH Council provides bureau-level occupational safety and health guidance, program oversight, and policy direction.  The Council also establishes bureau-wide goals and objectives and develops the annual bureau occupational safety and health program plan.

3.  Authorities and References.

A.  29 Code of Federal Regulations Part 1960 – Occupational Safety and Health Administration (OSHA) regulations for occupational safety and health.

B.  Executive Order 12196, dated February 26, 1980.

C.  Occupational Safety and Health Act of 1970, as amended.

4.  Permanent Membership.

A.  The OSH Council shall consist of the following voting members:

(1)  Chief, Office of Management Services (Co-Chair and Designated Agency Safety and Health Official designee).

(2)  Bureau Occupational Safety and Health Program Manager (Co-Chair).

(3)  Associate Chief, Office of Management Services (OMS).

(4)  OMS Operations Occupational Safety and Health Managers.

(5)  OMS Occupational Safety and Health Management Branch (OSHMB) designee.
(6)  Bureau Industrial Hygienist.

(7)  Regional representation:

(a)  Regional Safety Manager from each region.

(b)  Cost center supervisor or employee representative from each region (non-safety).

(8)  Science program representation (non-safety):

(a)  Ecosystems.

(b)  Climate and Land Use Change.

(c)  Energy and Minerals.

(d)  Natural Hazards.

(e)  Environmental Health.

(f)  Water.

B.  OSH Council members shall be nominated in writing by their respective management delegating authority to speak for and make commitments on behalf of the functions and organizations they represent (for example, bureau, region, field, or specialized program).

5.  Ad Hoc Membership.  The following advisors will serve, as needed, as ad hoc members to the OSH Council:

A.  Specialized Safety Program Managers:

(a)  Bureau Aviation Manager.

(b)  Bureau Firearms Manager.

(c)  Bureau Dive Safety Officer.

(d)  Bureau Large Vessel Safety Program Manager.

(e)  Bureau Watercraft Safety Program Manager.

B.  OMS Operations Health Physicist.

C.  Human Resources representative.

D.  Workers' Compensation Program Specialist for USGS.

E.  Office of Organizational and Employee Development representative.

F.  Office of Communications representative.

6.  Roles and Responsibilities of the OSH Council.  Additional information regarding roles and responsibilities is provided in the OSH Council Charter.  (See SM 308.64, Appendix A.)

A.  Reviews the annual Occupational Safety and Health Program plan to ensure that Bureau program objectives and goals are prioritized and in concert with the Department of the Interior (DOI) - USGS Occupational Safety and Health Strategic Plan and recommends actions to the Designated Agency Safety and Health Official (DASHO) for implementing the plan.

B.  Provides a focal point for the oversight, coordination, and direction of the Occupational Safety and Health Program.

C.  Assesses Occupational Safety and Health Program activities and develops initiatives that incorporate DOI initiatives while addressing bureau, region and local occupational safety and health program needs.

D.  Advises the Designated Agency Safety and Health Official regarding the implementation of programs involving occupational safety and health activities.

E.  Serves as an advisory body on program matters to the Executive Leadership Team (ELT) through the Designated Agency Safety and Health Official.

F.  Recommends changes to policy and provides program interpretations to clarify and facilitate local program implementation and compliance.

G.  Provides a forum for the exchange of information between local, region, and bureau management and staff to address and provide direction on occupational safety and health issues.

H.  Acts collaboratively in performing functions and implementing regulations identified by the Occupational Safety and Health Administration, the Department of the Interior, and the USGS.  These functions include establishing an occupational safety and health program; recommending sufficient funds and personnel to effectively implement the program; establishing a set of procedures that ensures effective program implementation; setting goals and objectives for reducing and preventing accidents, injuries, and illnesses; establishing plans and procedures for evaluating program effectiveness; and setting priorities with respect to injury and illness causal factors so that appropriate corrective actions are taken.

I.  Serves as the reviewing body for Department and Bureau safety award nominations, providing concurrence to the Bureau Occupational Safety and Health Program Manager and the Designated Agency Safety and Health Official on Bureau awardees and recommending those worthy for Department of the Interior recognition.

7.  Reporting.  The OSH Council reports to the Designated Agency Safety and Health Official (Associate Director, Office of Administration and Enterprise Information) through the Bureau Occupational Safety and Health Program Manager and the Chief, Office of Management Services.

8.  Meetings.  The OSH Council shall meet at least quarterly, including at least one face-to-face meeting per year.

9.  Minutes.  The minutes of each OSH Council meeting shall be recorded and distributed to all OSH Council members and the Designated Agency Safety and Health Official and posted online for employee access.  The Co-Chairs of the OSH Council shall ensure that OSH Council minutes are retained for a minimum of 2 years from the date of the meeting.

10.  Working Groups.  The OSH Council is authorized to establish work groups, as needed.

11.  Salary, Travel, and Incidental Costs.  The costs of OSH Council region, field and specialized program participants are borne by the participants’ local or regional organizations.  Extraordinary expenses shall be pre-approved and covered by a written agreement.

12.  Termination Date.  None.



/s/ Karen D. Baker                                                                            February 12, 2014
_________________________                                                          _______________  
Karen D. Baker                                                                                               Date
Acting Associate Director for Administration and Enterprise Information
and Human Capital

Appendix A


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