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U.S. Geological Survey Manual

370.792.1 - Preventive Medical Treatment


OPR: Admin/Office of Personnel

1. United States and Possessions.

A. General. USGS employees may obtain at USGS expense preventive medical treatment if the possibilities of infection constitute a hazardous condition in the performance of official duties.

(1) Preventive medication is authorized for the following diseases:

(a) Tick fever (Rocky Mountain Spotted Fever).

(b) Typhoid fever.

(c) Tetanus.

(d) Poison oak, poison ivy, or poison sumac.

(e) Infectious hepatitis (when contagion is at work site).

(f) Mumps (when contagion is at work site).

(g) Polio (for employees working in or with polluted water).

(2) Exceptions may be approved by the Bureau Personnel Officer upon request by the employee's supervisor through Division channels.

(3) The tuberculosis detection skin test may be authorized when contagion is at work site or when recommended by the Public Health Service.

B. Procedure for Obtaining Preventive Medical Treatment or Supplies.

(1) Preventive medical treatment will be obtained, if possible, from the United States Public Health Service Hospitals and Clinics. If these facilities are not available, treatment may be obtained from private medical sources. Request for treatment is made by the employee and approved by the supervisory official on Form 9-1339, Request for Official Payment for Inoculations or Preventive Treatment, Including Medicines (Figure 1).

(a) When a Public Health Service facility is used, the original of the completed Form 9-1339 is given to the servicing Public Health office at the time medical treatment or supplies are received, and a copy is forwarded to the Office of Financial Management.

(b) When a private medical source is used, a completed copy of Form 9-1339 and the invoice for the services received are forwarded to the Office of Financial Management for payment.

(2) Preventive medicines may be purchased in bulk by an office for dispensing to employees or directly by an employee provided the medicine can be taken orally and a prescription is not required.

(a) A request for approval to purchase preventive medicine must be made by memorandum through Division channels and the Bureau Personnel Officer to the Medical Director, Department of the Interior. The memorandum must include the purpose, type, brand name, and manufacturer of the medicine, and the number of employees who will use the medicine. Upon receipt of approval by the Medical Director, the Division will forward a copy of the approval with Form DI-1, Requisition, to the Office of Procurement and Contracts.

(b) Where the medicines are dispensed to employees by the office which made the purchase, each employee submits an approved Form 9-1339 (Figure 1) to the dispensing office. The form is retained by the dispensing office for two purposes:

(i) Accountability of medicine dispensed.

(ii) Basis for billing other USGS offices for medicines dispensed.

(3) First aid or snake bite kits may be obtained through the regular requisitioning or purchasing procedure for use in areas where hazardous conditions exist.

2. Outside United States and Possessions.

A. General. USGS employees working or officially travelling in foreign areas are inoculated before leaving the United States or its possessions. The type of inoculation depends upon the areas of travel.

B. Procedure for Obtaining Inoculations or Medical Supplies.

(1) Inoculations are obtained, if possible, from the United States Public Health Service Hospitals and Clinics. No charge is made for this service. If these facilities are not available, the employee will, if possible, secure the inoculations at USGS expense from other Government facilities. If no Federal facilities are available, the inoculations may be obtained at USGS expense from private medical sources. Each employee receives Form PHS-731, International Certificate of Vaccination, which is a record of all inoculations given and must be signed by the vaccinating physician. The employee must keep the form available for inspection by authorized officials and for recording any future inoculations. Certificates for smallpox, cholera, and yellow fever inoculations must be authenticated by a stamp approved by the health administration of the country where the inoculation is given. In the United States, any one of the following authentications is acceptable:

(a) The stamp or seal of the State or local health department for the area in which the vaccinating physician practices.

(b) The stamp or yellow fever vaccination centers designated by the Public Health Service.

(c) The stamp of the Department of Defense.

(d) The stamp approved by the Public Health Service and assigned to physicians employed in medical services of corporations or private clinics.

(e) The impression seal of the Public Health Service.

(2) Preventive medicines and first aid or snake bite kits may be purchased directly by the employee and reimbursement claimed on SF 1012, Travel Voucher, subject to adequate justification of the purchase explained on SF 1012.

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U.S. Department of the Interior, U.S. Geological Survey, Reston, VA, USA
Contact: APS, Office of Policy and Analysis
Last modification: 08-Jan-2013@16:03 (kk)
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