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U.S. Geological Survey Manual

440.5 - Foreign Travel, Assignments, and Contacts

5/6/87

OPR: Admin/Facilities and Management Services

1. Purpose. This Chapter establishes safeguards, procedures, and guidelines for defensive security measures for all employees who:

A. Travel to or through a Communist country.

B. Attend an international scientific, technical, engineering, or other professional meeting, regardless of the geographic location, when it can be anticipated that representatives of Communist countries will be in attendance.

C. Have association with representatives of foreign countries who may seem to be engaged in hostile intelligence efforts.

D. Receive or exchange correspondence or have close personal association with representatives of Communist countries.

E. Are appointed to a foreign assignment.

2. Authority. This Chapter implements provisions of the Departmental National Security Program (442 DM 4) and the Personnel Security Program (441 DM 4).

3. Responsibilities.

A. Employees.

(1) All employees shall personally inform their Security Officer 30 days prior to their in ended travel to or through a Communist country or attendance at an international scientific, technical, engineering, or other professional meeting, regardless of the geographic location, when it can be anticipated that representatives of Communist countries will be in attendance.

(2) All employees shall immediately contact their Security Officer whenever they have had association with representatives of foreign countries who may seem to be engaged in hostile intelligence efforts.

(3) All employees shall immediately contact their Security Officer whenever they have received or exchanged correspondence or had close personal association with representatives of Communist countries.

(4) Employees may be subjected to an investigation prior to their foreign assignment.

(5) Employees will be required to complete defensive briefing and debriefing statements relative to their foreign travel to or through a Communist country or attendance at meetings whose attendance includes representatives of Communist countries.

(6) Employees will be required to complete narrative written statements relative to their being subjected to actual or suspected hostile intelligence collection efforts by representatives of foreign countries.

(7) Employees are advised that information released to official visitors from Communist bloc countries will be strictly limited to that information for which the visit was approved. Employees are cautioned against gratuitously providing unclassified technical data to such visitors. All requests for information or documents of a technical nature not covered by the official purpose of the visit will be reported to the employee's Security Officer. Under no circumstances will classified information be released to Communist representatives.

(8) It cannot be overemphasized that, if involved in a compromising situation, the employee should consult with his/her Security Officer as soon as possible. Sometimes an employee will be in a place or situation where he/she cannot contact the Security Officer. When this is the case, the Security Officer must be contacted at the first safe opportunity. In the United States, the employee, if unable to contact their Security Officer, should contact a local office of the FBI. Abroad, employees should contact the nearest United States diplomatic establishment that can arrange to put them in touch with appropriate U.S. Government security officials.

B. Security Officers (division, region, or office) shall:

(1) Personally conduct, whenever possible, the defensive security briefing of all USGS employees before they effect foreign travel or attend meetings described in IA and B of this chapter. If conduct of this briefing is not possible, ensure that the employee is provided a complete copy of the defensive briefing guidelines (Appendix A). After the defensive briefing, or upon the employees receipt of the briefing guidelines, the Security Officer will ensure that the employee completes a defensive security briefing statement which will be forwarded to the USGS Security Officer for inclusion in the individual's security file (Appendix B).

(2) Upon completion of the foreign travel or meetings described in IA and B of this Chapter, the Security Officer should debrief the employee and require the employee to complete a debriefing statement which will be forwarded to the USGS Security Officer for inclusion in the individual's security file (Appendix C).

(3) Whenever the Security Officer receives an employee's report of hostile intelligence efforts, affirmative responses as a result of a defensive security debriefing, the receipt or exchange of correspondence or has had close personal association with representatives of Communist countries, the Security Officer will require the employee to complete a written memo or use Appendix C to describe, in detail, the incident. The document will be conspicuously marked "FOR OFFICIAL USE ONLY," sealed in an envelope and forwarded through the USGS Security Officer to the Chief, Division of Enforcement and Security Management for appropriate action and disposition.

(4) Ensure that all employees considered for foreign assignment in excess of 130 days are or have been subjected to a favorably adjudicated background investigation which is current within 5 years; if the investigation is not current, an updated investigative action may be required. Coordinate with the USGS Security Officer for verification of the investigative background, update investigative action if required, and issue a Certification of Favorable Determination (Appendix D).

(5) Ensure that all employees considered for foreign assignment for 130 days or less are or have been subjected to a favorably adjudicated national agency check, plus inquiries, which is current within 5 years; if the investigation is not current, an updated investigative action may be required. Coordinate with the USGS Security Officer for verification of the investigative background, update investigative action if required, and issue a Certification of Favorable Determination (Appendix D).

(6) Members of the USGS Security Office are available for advice, assistance, and interpretation of Departmental and USGS policy relative to foreign travel, assignments, and contacts. They may be contacted in Room ID133 at the National Center, by correspondence ATTN: MS 150, or by telephone by calling (703) 648-4467/4468 or FTS 959-4467/4468.


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Last modification: 11-Jan-2013@10:24 (bt)