U.S. Geological Survey Manual
USGS Correspondence Handbook
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Introduction |
Table of Contents |
Chapter 1 |
Chapter 2 |
Chapter 3 |
Chapter 4 |
Chapter 5 |
Updates/Changes 
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Table Of Contents
- U.S. Geological Survey (USGS) Correspondence
- Ticketed Correspondence
- Definition of Ticketed Correspondence
- Control Procedures
- Due Dates
- Preparation of Correspondence
- Style, Format, and Stationery
- Type Font
- Margins
- Reference Block
- Address
- Spacing
- Complimentary Closing
- Signature Block
- Enclosures or Attachments
- Separate Cover
- Information Copies
- File Copies
- Identification Line
- Rewrites
- Signature on "Through" Line
- Surnaming
- Required Number of Copies
- Special Types of Correspondence
- Standard Letters and Memorandums
- Correspondence Referred to Another Government Agency
- Congressional Letters
- White House Correspondence
- Correspondence Brief
- Description of the Types of Envelopes Used
- Selection of the Proper Envelope Size
- Letter-Size Envelopes
- Large Envelopes
- Extra-Large Envelopes
- Assembly of Package for Director's Correspondence
- Immediate Attention Folder
- Organization of Correspondence Package
- Surnaming
- Arrangement of Distribution List
- Assembly Checklist
- Special Instructions
- Signature Tabs
- Information and Courtesy Copies
- Enclosures or Attachments as Backup Materials
- Special Handling
- Pronouns
- Rewrites
- Acronyms/Abbreviations
- Secretarial Correspondence
- Ticketed Correspondence
- Preparation of Outgoing Correspondence
- General
- Format
- Guidelines
- Signature Block
- Copies - Secretary or Deputy Secretary
- Copies - Assistant Secretaries and Deputy Assistant Secretaries
- Identification Information (Credit Line)
- Checklist for Secretary or Deputy Secretary
- Checklist for Assistant Secretaries and Deputy Assistant Secretaries
- Sample Figures
- A-1 CMS Profile Data Sheet
- A-2 Department of the Interior Tasking Profile
- A-3 Correspondence Brief
- A-4 Example of an Interim Letter
- A-5 Example of an Interim Congressional Letter
- A-6 Standard Letter
- A-7 Letter with Multiple Addresses and Special Mailing Instructions
- A-8 In-House Memorandum
- A-9 Memorandum for the Record
- A-10 Request for Action by the Secretary or Deputy Secretary or Request to Brief the Secretary or Deputy Secretary
- A-11 Information Memorandum to the Secretary or Deputy Secretary
- A-12 Invitation to the Secretary or Deputy Secretary
- A-13 Letterhead Samples
- A-14 Through Memorandum
- A-15 Approve/Disapprove or Concur/Nonconcur Memorandum
- A-16 Approve/Disapprove and Concur/Nonconcur Foreign Travel Memorandum
- A-17 Congressional Letter Referred to Another Government Agency
- A-18 Congressional Letter to a Representative's or Senator's District Office
- A-19 Congressional Letter to a Representative's or Senator's Washington, D.C., Office
- A-20 Congressional Letter - Addressed as Chairman
- A-21 Preparation of Envelope
- A-22 Correspondence Folder
- A-23 Transmittal Memorandum to Request the Signature of the Secretary or Deputy Secretary
- A-24 Congressional Letter for Signature of the Secretary
- A-24a Congressional Letter for Signature of the Deputy Secretary
- A-25 Letter for Assistant Secretary - Water and Science Signature
- A-26 Letter for Signature of Assistant Secretary - Policy, Management and Budget
- A-27 Transmittal Memorandum Through Assistant Secretary - Water and Science to Request Signature of the Assistant Secretary - Policy, Management and Budget
- A-28 Secretary Surname (Yellow Ladder Letterhead)
- A-29 Sample Signatures
- A-31B Memorandum addressed to two or more Department people and through two different Bureau Offices
- Samples - By Category
- Miscellaneous
- A-22 Correspondence Folder
- A-21 Preparation of Envelope
- A-13 Letterhead Samples
- Correspondence Forms
- A-1 Profile Data Sheet
- A-2 Department of the Interior Tasking Profile
- A-3 Correspondence Brief
- Congressional Correspondence
- A-5 Example of an Interim Congressional Letter
- A-19 Congressional Letter to a Representative's or Senator's Washington, D.C. Office
- A-18 Congressional Letter to a Representative's or Senator's District Office
- A-20 Congressional Letter - Addressed as Chairman
- A-24 Congressional Letter for Signature of the Secretary
- A-24a Congressional Letter for Signature of the Deputy Secretary
- A-17 Congressional Letter Referred to Another Government Agency
- Sample of Letters
- A-4 Example of an Interim Letter
- A-6 Standard Letter
- A-7 Letter with Multiple Addressees and Special Mailing Instructions
- A-25 Letter for Assistant Secretary - Water and Science Signature
- A-26 Letter for Signature of Assistant Secretary - Policy, Management and Budget
- A-28 Secretary Surname (Yellow Ladder Letterhead)
- A-29 Sample Signatures
- Sample of Memorandums
- A-8 In-House Memorandum
- A-9 Memorandum for the Record
- A-14 Through Memorandum
- A-15 Approve/Disapprove or Concur/Nonconcur Memorandum
- A-16 Approve/Disapprove and Concur/Nonconcur Foreign Travel Memorandum
- A-27 Transmittal Memorandum Through Assistant Secretary - Water and Science to Request Signature of the Assistant Secretary - Policy, Management and Budge
- A-23 Transmittal Memorandum to Request the Signature of the Secretary or Deputy Secretary
- A-10 Request for Action by the Secretary or Deputy Secretary or Request to Brief the Secretary or Deputy Secretary
- A-11 Information Memorandum to the Secretary or Deputy Secretary
- A-12 Invitation to the Secretary or Deputy Secretary
- A-29 Sample Signatures
- Models of Address
- "Quick and Easy" Answers to Everyday Questions
- "A" or "An"
- Abbreviations and Acronyms
- Commonly Misused Nouns and Verbs
- Apostrophes
- Capitalization and Compound Words
- Chairman, Chairwoman, or Chairperson
- Colons, Semicolons, and Dashes
- Commas
- "In Behalf Of" or "On Behalf Of"
- Numbers
- Omissions or Ellipsis Marks
- "Other" Documents
- "Widows" and "Orphans"
- Preparation of Correspondence
- Subdivisions
- Titles and Initials