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Please make the following corrections to your copy of the USGS Correspondence Handbook.
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Effective Immediately: Bureau is capitalized if part of the proper name; it is also capitalized standing alone if referring to Federal or International unit. (Page 39 of the GPO Style Manual) |
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| 8/9/07 | ||
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Effectively Immediately: Kameran L. Onley is now officially the Acting Assistant Secretary for Water and Science, until confirmed by the Senate. (No more Assistant Deputy Secretary). On correspondence, please use "Acting Assistant Secretary for Water and Science" as her title now.
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New signature line should be:
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| 03/31/08 | |||||||
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The designated Acting Assistant Secretary for Policy, Management and Budget, James E. Cason, who is also the Department's Associate Deputy Secretary, will utilize his current title of “Associate Deputy Secretary” and not Acting Assistant Secretary for Policy, Management and Budget. Also, he prefers that we utilize his stationary versus PMB. Below are sample signature blocks for correspondence being signed by the Associate Deputy Secretary. |
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When using The Associate Deputy Secretary of the Interior letterhead |
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Sincerely, James E. Cason |
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When using Office of the Secretary letterhead |
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Sincerely, James E. Cason |
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| On Memorandums - | ||
| To: | Associate Deputy Secretary |
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| Through: | James E. Cason Associate Deputy Secretary |
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| (Deputy Secretary and Chief of Staff should always be cc'd on all memorandums that are addressed to ALL Assistant Secretaries and Bureau Directors.) | ||
| Immediate Action 10/23/06 |
Effective Immediately — Please use the following signature on letters/memos for the new Director:
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| 10/23/06 | ||||||||||||||
| Effective Immediate – please use the following signatures for Secretary Kempthorne: | ||
| All material for Secretarial signature must include the following signature block - | ||
Sincerely, DIRK KEMPTHORNE |
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| Note: Paragraphs must continue to be block style (block style is referring to the left margin - no indent). The right margin is not justified. The complimentary close signature block must begin at the center of the document. The Secretary´s name must be typed at least five lines below the complimentary close. The Secretary prefers that every letter of his name be capitalized. | ||
Note: Correspondence addressed to the Assistant Secretary for Water and Science should use the same format.
| Chapter 3 | In Chaper 3 of the USGS Correspondence Handbook, several samples of letters/memos currently show that we provide "three" cc copies for Water & Science (W&S). Effective Immediately — The number of copies for W&S has changed. Please see Numbers 1-4 below: (1) If a letter is going to W&S for signature, they only need 1 copy. (2) If we have a letter or memo that is signed by the Director/Deputy Director, and we want to include an FYI copy for W&S, they only need 1 copy. (3) If a memo is going to the Secretary/Deputy Secretary or an Assistant Secretary at DOI and W&S needs to sign the "Through:" line, W&S needs 2 copies - (1 copy for the W&S correspondence office after W&S signs the "Through:" line, and 1 copy after final signatures are obtained). (4) If we have a letter that needs to be signed by the Secretary/Deputy Secratary or an Assistant Secretary at DOI and W&S needs to surname on the yellow ladder copy, W&S needs 2 copies - (1 copy for the W&S correspondence office after W&S surnames, and 1 copy after final signatures are obtained). |
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| 8/31/04 | ||
| Pages iv-v - Table of Contents | Please add: A-29 Sample Signatures to the following sections: Sample Figures Sample of Letters Sample of Memorandums Print a copy of Figure A-29 Sample Signatures and insert it in your manual. |
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| 1/30/02 | ||
| Chapter 3 | Corrections have been made to the cc: list in Figures A-26, A-27, and A-28. Please print these pages and replace them in your copy of the Correspondence Manual. | |
| 1/30/02 | ||
| Page 5-8 | Capitalize the words Internet, Intranet. Change Website to Web site. |
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| 1/30/02 | ||
| Page 5-13 | Units of measurement and time, actual or implied, are expressed in figures. Example: 3 yards 3 days 3 months 20th century (10 and above) expressed in figures (century is NOT capitalized) |
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| 1/30/02 | ||
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