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CHAPTER 5. BRIEFINGS AND DEBRIEFINGS

1. Briefings, Refresher Briefings, and Debriefings for National Security Information Clearances.

A. Briefings. Before an individual is granted access to national security information, the Regional Security Officer will receive a briefing package from the Security Management Office requesting that the individual be briefed regarding security obligations for handling and safeguarding classified information (see Chapter 13, USGS National Security Information Handbook, 440-3-H). The individual must sign a Classified Information Nondisclosure Agreement, SF-312, Figure 5-1, upon conclusion of the briefing. The witness for the SF-312 must be a Government employee. The Regional Security Officer will forward the signed and witnessed original SF-312 to the Security Management Office. The Security Management Office will sign the SF-312 accepting the agreement on behalf of the U.S. Government.

(1) Briefing for Access to Sensitive Compartmented Information (SCI). In addition to the SF-312, an individual requiring access to SCI material must also sign a Sensitive Compartmented Information Nondisclosure Agreement, Form 4414, Figure 5-2. The Primary Security Officer will receive a copy of the USGS Top Secret clearance certification issued by the Security Management Office and a copy of the individual’s background investigation, which will be contained in a sealed envelope. After receiving the clearance certification and background investigation, the Primary Security Officer will deliver the request for approval for SCI access and the sealed envelope containing the individual’s background investigation to the cognizant security authority. Once the Primary Security Officer receives approval from the cognizant security authority for SCI access, he/she will ensure that the SCI Nondisclosure Agreement, Form 4414, is signed and that the appropriate briefing is subsequently provided. The Primary Security Officer will send the signed and witnessed original SCI Nondisclosure Agreement to the cognizant security authority. A report listing the date the individual was briefed for SCI will be sent to the Security Management Office. Once the Security Management Office has received notification that an individual has been briefed for SCI access, the Security Management Office will send a USGS Special-Sensitive Position Notification, Figure 5-3, to the Regional Security Officer requesting that the official supervisor of record initiate an action to change the position sensitivity code in the Federal Personnel Payroll System (FPPS) to Special-Sensitive.

(2) Briefing for Access to Department of Energy (DOE) Material. When an individual is granted a DOE “Q” or “L” security clearance, the individual must sign a U.S. DOE Security Acknowledgement, DOE F 5631.18, Figure 5-4. The DOE F 5631.18 is part of the initial request for a DOE clearance (see Appendixes B and C). Upon the issuance of the clearance by DOE, the Security Management Office will provide a DOE briefing brochure attached to the USGS Notification of DOE “Q” or “L” Security Clearance, Figure 6-3, to the Regional Security Officer who will provide the booklet to the individual.

(3) Briefing for Access to a Special Access Program (SAP) Other than SCI. In addition to the SF-312, an individual requiring access to a SAP must also receive a special access briefing. The Security Management Office will arrange for the special access briefing once the required level USGS security clearance has been granted. Once an individual has been briefed for access to a SAP, the Security Management Office will send a USGS Special-Sensitive Position Notification to the Regional Security Officer requesting that the official supervisor of record initiate an action to change the position sensitivity code in FPPS to Special-Sensitive.

B. Periodic Refresher Briefings. Annual security refresher briefings for personnel having continued access to classified information are required. Materials for the completion of these briefings will be provided by the Security Management Office.

C. Debriefings. The Regional Security Officer or designated representative will provide a debriefing to individuals with a security clearance when any of the following events occur: (1) termination of employment, (2) transfer to a position where access is no longer required, (3) access authorization is administratively withdrawn, (4) departure on leave in excess if 3 months, and (5) transfer to another agency. The Regional Security Officer will apprise the individual of his/her continuing obligation to protect knowledge of classified information obtained from position performance. The individual will execute the Security Debriefing Acknowledgement, on the back side of the SF-312, Figure 5-1, upon conclusion of the debriefing. A copy of the original SF-312 signed for the initial briefing or a blank SF-312 may be utilized. The witness for the Security Debriefing Acknowledgement must be a Government employee. The Regional Security Officer will forward the signed and witnessed original Security Debriefing Acknowledgement to the Security Management Office along with Section B of the USGS National Security Information Clearance Certification, Figure 6-1, executed to indicate the reason for the debriefing.

(1) Debriefing for Access to SCI. In addition to the debriefing provided by the Regional Security Officer or designated representative, an individual with access to SCI material must also receive an SCI debriefing and sign a Security Debriefing Acknowledgment, on the back side of the Form 4414, Figure 5-2, upon conclusion of the debriefing. An original blank Form 4414 is utilized. The Security Management Office will notify the Primary Security Officer when an executed Security Debriefing Acknowledgement, SF-312, has been received from the Regional Security Officer. The Primary Security Officer or designated representative will ensure that the appropriate SCI access debriefing is provided. He/she will additionally perform the collateral debriefing using the SF-312 if the Regional Security Officer had not earlier provided the debriefing. The Primary Security Officer will send the signed and witnessed original SCI Security Debriefing Acknowledgment, Form 4414, to the cognizant security authority. If a collateral debriefing is also conducted, the Primary Security Officer will send the signed and witnessed original Security Debriefing Acknowledgement, SF-312, to the Security Management Office.

(2) Debriefing for Access to DOE Material. An individual with access to DOE material must sign a U.S. Department of Energy, Security Termination Statement, DOE F 5631.29, Figure 5-5. The Regional Security Officer will conduct the appropriate debriefing and forward the signed original DOE Security Termination Statement to the Security Management Office along with Section B of the USGS Notification of DOE “Q” or “L” Security Clearance, Figure 6-3, executed to indicate the reason for the debriefing.

(3) Debriefing for Access to a Special Access Program (SAP) Other Than SCI. In addition to the debriefing provided by the Regional Security Officer or designated representative, an individual with access to a SAP must also receive a special access debriefing. The Security Management Office will arrange for the special access debriefing upon notification from the Regional Security Officer or representative that the access is no longer required.


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U.S. Department of the Interior
, U.S. Geological Survey, Reston, VA, USA
URL: http://www.usgs.gov/usgs-manual/handbook/hb/440-7-h/440-7-h-ch5.html
Contact: APS, Office of Policy and Analysis
Content Information Contact: kkevans@usgs.gov
Last modification: 11-Jan-2013@10:51 (kk)
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