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U.S. Geological Survey Manual

SM 445-2-H CHAPTER 10

Safety Management Awards

10.1  Purpose. To specify the minimum Occupational Safety and Health Program (Program) requirements for establishing and administering Department of the Interior (Department or DOI) and U.S. Geological Survey (Bureau or USGS) recognition and promotion of safety, health, and environmental program performance.

10.2  References.

A.  352 DM Chapter 7: Aviation Safety Awards Program.

B.  29 CFR 1960, “Elements for Federal Employee Occupational Safety and Health Programs.”

Part 1960.11.

10.3  The Individual Safety, Health, and Environmental Achievement Award is presented annuallyby the DASHO according to the following criteria. It is the highest-level individual achievement award granted. The recipient will be chosen from among nominees submitted to the Bureau Safety and Environmental Management Branch.

A.  Criteria are established to provide standards for recognition of outstanding safety and health performance by USGS personnel. The criteria are as follows:

(1)  Achieved outstanding employee safety and health work conditions or performance through improved practices and attitudes (Best Practices).

(2)  Reduced employee accidents, injuries, and fatalities.

(3)  Encouraged employee-driven actions in the recognition and control of hazards in the workplace.

(4)  Increased managerial and employee commitment toward accident prevention.

(5)  Advocated leadership in implementing the Program.

B.  Eligibility. All USGS personnel (including volunteers) are eligible, regardless of assignment, grade level, or time in service.

C.  Nomination and Selection Procedures. Nominations are submitted by local organizational management to their respective Regional Safety Managers.  Regional Safety Committees shall review and forward applicable nominations to the Bureau Safety Manager by January 1st of each year. The Bureau Safety Council will receive, review, and select a recipient each year by January 31st. One nominee will be selected to receive the DASHO’s Individual Safety and Health Achievement Award. The Bureau Safety and Environmental Management Branch will be responsible for commendation letters and coordination of award presentations.

D.  The USGS Safety, Health and Environmental Achievement Awards Program encourages the development of similar Regional and local safety, health, and environmental awards and recognition.

10.4  The Organizational Safety, Health and Environmental Achievement Award is presented annually by the DASHO. It is the highest award bestowed by the USGS for outstanding organizational safety, health, or environmental achievement. The recipient will be chosen from among nominations submitted to the Safety and Environmental Management Branch Headquarters by the Regional Safety Managers.

A.  Criteria are established to provide standards for recognition of outstanding organizational safety, health, and environmental program contributions. The criteria are as follows:

(1)  Prevention of accidents that may cause serious injury or fatalities.

(2)  Innovative work and achievements of an organization to enhance safety, health, and environmental program awareness.

(3)  Development of risk-reduction methods and managerial action to lessen human and material resource loss.

(4)  Advocacy in identification and control of safety, health, and environmental hazards.

B.  Eligibility. All USGS organizational regional/field components are eligible nominees for the award.

C.  Nomination and Selection Procedures. Nominations shall be submitted by local management to the respective Regional Safety Manager. Regional Safety Committees shall review and forward applicable nominations to the Bureau Safety Manager by January 1st of each year. The Bureau Safety Council will receive, review, and select a recipient each year by January 31st. One nominee will be selected to receive the DASHO’s Organizational Safety and Health Achievement Award. The Bureau Safety and Environmental Management Branch will be responsible for commendation letters and coordination of award presentations.

D.  The USGS Safety, Health, and Environmental Achievement Awards Program encourages the development of similar Regional and local safety, health, and environmental awards and recognition programs.

10.5  Safety Champions Award Program. This program is established to recognize annually one safety, health or environmental professional for their contributions toward enhancing the USGS safety health and environmental program. This award is designed to recognize individuals specifically inside the safety and health community who show innovative work and accomplishment that support and encourage zero loss to human and material resources and the cultivation of a favorable safety and health culture.

10.6  Aviation Safety Awards Program

A.  Purpose. This chapter establishes the USGS Aviation Safety Awards Program and prescribes the policies, procedures, and qualification standards to implement the program.

B.  Applicability. This program applies to all USGS personnel and other individuals, groups, or organizations involved with USGS aviation activities.

(1)  DOI Awards. The USGS will use the DOI Safety Award qualification standards and procedures for aviation safety awards, per 352 DM 7, in the following categories: In-Flight Safety, Safe Flying, and the Secretary’s Award for Significant Contributions in Aviation Safety.

(2)  USGS Awards. The Director may also honor deserving persons for contributions to aviation safety or accident-prevention actions through a USGS Aviation Safety Award.

C.  Awards Addressed.

(1)  Award for In-Flight Actions

(2)  Award for Safe Flying

(3)  Award for Significant Contribution to Aviation Safety

(4)  Secretary’s Award for Outstanding Contribution to Aviation Safety

D.  Policy. It is the policy of USGS to recognize individuals, groups, and organizations for exceptional acts or service in support of aviation safety and aircraft accident prevention.

E.  Processing and Approval. All nominations will be processed through the respective USGS Aviation Safety Manager or designee for eligibility verification, then reviewed for approval by the USGS Aviation Safety Committee prior to forwarding to the Executive Committee member of the Interior Aviation Management Board of Directors. The USGS should contact the Federal Aviation Administration FAA and the appropriate OAS Regional/Area Office for information pertaining to a nominee during the verification process. The FAA mailing address is: FAA, Information Management Section, AFS-624, P.O. Box 25082, Oklahoma City, OK  73125. FAA request for pilot “Accident/Incident and Enforcement Action History” must include the pilot’s full name, Airman Certificate Number, and date of birth.

Prior to consideration and approval of an In-Flight Actions Award by the Bureau Executive Committee Member of the Interior Aviation Management Board of Directors, nominations will be submitted by the Bureau Aviation Safety Manager or designee to the OAS Safety Office for review and concurrence. Approved award recipients or nominees for the Secretary’s Award for Outstanding Contribution to Aviation Safety will have their award packets forwarded to the OAS Aviation Safety Manager for final processing. Nominations will be consolidated and forwarded to the Chairman, Interior Aviation Management Board of Directors for selection. The committee chairman shall notify OAS of the selectee. Non-selected nominations will be returned to the Bureau Aviation Office for consideration of an alternative award.

F.  Award for In-Flight Actions. The award is established to recognize on-board flight crewmembers, air crewmembers, and passengers who, through outstanding airmanship, courage or other action, materially contribute to the successful recovery from an emergency, or who minimize or prevent aircraft damage or injury to personnel during a DOI aviation-related occurrence. The award may be presented to non-DOI personnel.

(1)  Standard. Any individual having sufficient knowledge of the in-flight action may submit a nomination.

(2)  Criteria. The circumstances surrounding the occurrence must be documented to clearly demonstrate outstanding airmanship, skill, knowledge, judgment, technique, courage, or other exemplary action.

(3)  Award Categories.

(a)  Flight Crewmember Award. An appropriate recognition item shall be given to selected flight crewmembers.

(b)  Air Crewmember Award. An appropriate recognition item shall be given to selected air crewmembers. This award is restricted to individuals who are not flight crewmembers but are assigned air crewmembers.

(c)  Individual Non-Crewmember Award. An appropriate recognition item shall be given to selected individuals who are not crewmembers.

(4)  Procedures.

(a)  Nominations will contain a narrative of the event and action taken by the nominee(s) to deal with the emergency or minimize damage or injury.

(b)  Nominations should be submitted within 30 days of the event.

(c)  Emergencies under the following conditions will not be considered for the award:

(i)  Self-induced emergencies.

(ii)  Actual emergencies occurring during a simulated emergency requiring no added skill to land the aircraft successfully (e.g., a single-engine landing is required after an unsuccessful attempt to restart an engine intentionally shut down to practice single-engine procedures).

(iii)  Emergency occurring due to noncompliance with published regulations, procedures or policy guidance (e.g., deviation from a preplanned and approved nonspecial use activity to a low-level flight which results in a wire strike and emergency landing or engine failure due to fuel starvation as a result of poor pre-flight planning, and fuel management, etc.).

G.  Award for Safe Flying. This award is established to recognize DOI pilots who have distinguished themselves by safe flying for the period considered, while flying as a full-time (GS-2181), dual function, or incidental pilot. This award is restricted to DOI employees.

(1)  Standards.

(a)  All dates of computation for this award must be for the period of time the employee was on official DOI pilot status; however, periods of consideration need not be consecutive. A copy of pilot status authorization or substantive documentation must be submitted with the nomination.

(b)  While acting as a DOI pilot, a nominee who has experienced an aircraft accident where pilot error or negligence was a causal or contributing factor is ineligible for consideration for any years prior to the accident. Dates of consideration are not retroactive for periods prior to a known accident and must not be omitted to avoid identification of an accident or unsafe behavior.

(c)  The nominee must have demonstrated safe, professional behavior as a DOI pilot for the period of consideration.

(2)  Criteria. The criteria for consideration of presentation of these awards are as follows:

(a)  Full-time (GS-2181), dual function, or incidental pilot.

(b)  Only pilot-in-command flight hours will be considered for this award.

(c)  All flight time submitted will have been acquired while flying at the controls while on official business for DOI.

(3)  Awards. An appropriate recognition item shall be given to selected pilots.

(4)  Award Categories.

(a)  Award of Merit - Five years or 1,000 hours of safe flying.

(b)  Award of Distinction - Ten years or 3,000 hours of safe flying.

(c)  Award of Excellence - Fifteen years or 5,000 hours of safe flying.

(d)  Award of Honor - Twenty years or 7,500 hours of safe flying.

(e)  Secretary’s Award of Honor - More than 25 years or more than 10,000 hours of safe flying.

(5)  Procedures. Each nomination will include the following:

(a)  Full name, FAA Airman’s Certificate Number, and date of birth.

(b)  Pilot status (e.g., full-time GS-2181, dual function, or incidental). If an incidental pilot, the Letter(s) of Authorization for the years being considered.

(c)  Period of consideration and total number of safe flying hours attained.

H.  Award for Significant Contribution to Aviation Safety. This award is established to recognize an individual, group, or organization for significant contribution to aviation safety or aircraft accident prevention within DOI.  This award is restricted to DOI employees.

(1)  Standard. Any individual having knowledge of the significant contribution may submit a nomination.

(2)  Criteria.

(a)  The circumstances being presented must clearly demonstrate a significant contribution to aviation safety or aircraft accident prevention effort within DOI.

(b)  The circumstances being considered must be verified and attested to for the substance and accuracy of the proposal by individual(s) other than those being considered for the award.

(3)  Awards. An appropriate recognition item shall be given to the individual(s).

(4)  Procedures. Nominations for this award will be in narrative form identifying, in detail, the act or service to be considered and why the act or service is deserving of recognition.

I.  Secretary’s Award for Outstanding Contribution to Aviation Safety. This award is established to recognize an individual, group, or organization for outstanding contribution to aviation safety or aircraft accident prevention within DOI. This award is restricted to DOI employees and only one such award shall be presented annually.

(1)  Standard.

(a)  Individual or group contribution did not occur during an in-flight emergency (see section 10.6F in this chapter, Award for In-Flight Action).

(b)  Any individual having sufficient knowledge of the contribution may submit a nomination.

(2)  Criteria.

(a)  The circumstances being considered must clearly demonstrate an outstanding contribution to aviation safety or aircraft accident prevention within DOI.

(b)  The circumstances being considered must be verified and attested to for the substance and accuracy of the proposal by individual(s) other than those being considered for recognition.

(c)  Award. An appropriate recognition item shall be given to the individual or group.

(3)  Procedures. Nominations for this award will be in narrative form identifying, in detail, the act or service to be considered and why the act or service is deserving of recognition.

10.7  Responsibilities.

A.  Bureau DASHO and Bureau Safety Manager. Promotes the DOI Program and establishes policy/directs USGS-wide incentive and recognition program for outstanding safety achievement of individuals or organizations. The USGS Safety and Environmental Management Branch is responsible for forwarding Bureau-level achievement and accomplishment nominations to the Office of Managing Risk and Public Safety for additional recognition at the Department level.

B.  Regional Directors/Executives, Chiefs, Office of Regional Services Centers and Regional Safety Managers/Officers. Promote the Bureau award program and establish a Regional incentive and recognition program for outstanding safety achievement of individuals or organizations within their respective areas of responsibility. Regional Safety Managers are responsible for forwarding Regional-level achievement and accomplishment nominations to the Bureau Safety Manager, Safety, and Environmental Management Branch for additional recognition at the Bureau-level.

C.  Organizational Managers and Supervisors. Promote the Bureau and regional award program and establish local-level incentives and recognition programs for outstanding achievements of individuals within their respective areas of responsibility. Collateral Duty Safety Program Coordinators are responsible for forwarding local-level achievement and accomplishment nominations to their respective Regional Safety Manager for additional recognition at the regional and Bureau levels.


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U.S. Department of the Interior, U.S. Geological Survey, Reston, VA, USA
URL: http://www.usgs.gov/usgs-manual/handbook/hb/445-2-h/ch10.html
Contact: APS, Office of Policy and Analysis
Content Information Contact: wrmiller@usgs.gov
Last modification: 28-Aug-2002@17:00 (kk)