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U.S. Geological Survey Manual

SM 445-2-H CHAPTER 3

Annual Action Plans And Status Reports

3.1  Purpose. To specify the minimum Occupational Safety and Health Program (Program) requirements for the development and submission of annual safety, health, and environmental program Action Plans for the accomplishment of the Department of the Interior (Department or DOI) and the U.S. Geological Survey (Bureau or USGS) mission.

3.2  References.

A.  Executive Order 12196, Section 1-201 (l).

B.  29 CFR 1960.74, Agency Annual Reports.

3.3  Requirements.

A.  The Secretary of the Interior will submit a comprehensive report to the Secretary of Labor describing the Departmental Program for the previous fiscal year and goals for the current year using the USGS and other Bureau Action Plans and program accomplishments on a time schedule set by the Occupational Safety and Health Administration (OSHA) Office of Federal Agency Programs.

B.  The USGS Safety and Environmental Management Branch (SEMB) shall develop a Bureau-wide annual Action Plan that specifies Program accomplishments for the preceding fiscal year and establishes goals and objectives for the enhancement of Program performance in the upcoming fiscal year. Goals should be specific, programmatic, and measurable with responsibility for implementation clearly identified. Upon approval of the plan by the USGS DASHO, a copy will be provided to the Departmental Designated Agency Safety and Health Official (DASHO) by the end of September prior to the new fiscal year. Prior to September, the Office of Managing Risk and Public Safety, through the Departmental DASHO, may ask the USGS to provide additional information to be included in the Program report to the Secretary of Labor.

C.  Management at all levels of the USGS organization are also responsible for completion and submittal of an annual Action Plan that specifies Program accomplishments for the preceding fiscal year and establishes goals and objectives for the enhancement of Program performance in the upcoming fiscal year. Goals should focus on accident prevention and improving Program weaknesses identified through formal or self-conducted Program reviews conducted over the previous year(s).

3.4  Responsibilities.

A.  Associate Directors.

(1)  Associate Directors are responsible for assuring completion of Action Plans and identification of Program accomplishments each fiscal year for National Science Programs (e.g., National Water Quality Laboratory, Cooperative Units, etc.) by August 30th of each calendar year.

(2)  National Science Program action plans shall be approved by the Associate Director and forwarded to the Bureau DASHO through the Bureau Safety Manager Safety Manager and Chief, Headquarters Office of Management Services, no later than September 10th of each calendar year.

B.  The Chief, Headquarters Office of Management Services/Bureau Safety Manager.

(1)  The Bureau Safety Manager, in conjunction with the Bureau Safety, Health, and Environmental Council, shall review submitted national, specialized, or regional Program Action Plans and consolidate responses into a master USGS Action Plan.

(2)  The USGS Action Plan shall be reviewed and approved by the Bureau DASHO and submitted to the Departmental DASHO through the USGS Director no later than September 30th of each calendar year.

(3)  The USGS Action Plan shall be communicated to all employees via the Bureau safety Web site and incorporated into the Bureau “Safety and Environmental Program” annual report, developed by the Bureau Safety Manager and distributed by November 15th, of each calendar year by the Bureau DASHO.

(4)  The Bureau SEMB has developed the standardized reporting format for organizational reporting which may be located in Appendix 3-1, FY Safety and Environmental Management Action Plans and Appendix 3-2, FY Safety and Environmental Program Accomplishments.

(5)  USGS organizational components may choose to use an alternate reporting format provided subject goals and accomplishments are tied into the specific DOI/USGS strategic plan goals and identify the organizational component, describe the specific goal action item or accomplishment, reference a start and completion date, and provide goal status and individual/office responsible for the action, as applicable.

C.  Bureau Specialized Program Managers.

(1)  Each Bureau Specialized Program Manager, in conjunction with respective committee members, will develop an Annual Action Plan that addresses specialized program goals for the upcoming fiscal year, as well as accomplishments within the Program for the previous year.

(2)  Goals should focus on accident prevention and improving identified program weaknesses.

(3)  Compiled Action Plans will be submitted to the Bureau DASHO through the Bureau Safety Manager and Chief, Headquarters Office ofManagement Services, no later than September20th of each calendar year.

(4)  Specialized Program Action Plans shall be communicated to USGS employees via incorporation into the overall USGS Action Plan and via posting on USGS specialized program Web sites.

D.  Regional Director/Chief, Office of Regional Services.

(1)  The Chief, Office of Regional Services shall forward the consolidated Regional Action Plan to the Regional Director for review and approval.

(2)  Upon Regional Director approval, the Chief, Office of Regional Services shall submit the Action Plan to the Bureau DASHO through the Bureau Safety Manager/Chief, Headquarters Office of Management Services no later than Sept 20th of each fiscal year.

E.  Regional Safety Manager.

(1)  Regional Managers, in conjunction with the Regional Safety, Health, and Environmental Committee, shall compile a regional Action Plan that details overall regional accomplishments for the previous year and goals for the upcoming year, based on field and consolidated science Action Plans.

(2)  The regional Action Plan shall address program and facility deficiencies, focus on future efforts to assist field organizations in Program implementation, facilitate science and field level Programs and performance improvement, and accomplish overall USGS/Departmental Strategic Plan goals.

(3)  Region-wide science program organizational Action Plans shall be distributed and communicated to employees.

F.  Regional Executives. Consolidated science program safety, health, and environmental Action Plans shall be approved by the Regional Executive and forwarded to the Regional Director with a copy sent to the Regional Safety Manager and Chief, Office of Regional Services, no later than September 10th of each fiscal year.

G.  Regional Safety Officers.

(1)  Regional Safety Officers shall review respective field organizational Action Plans for adequacy and consolidate field reports into a master regional science program Action Plan. Consolidated science program Action Plans shall address major field safety accomplishments of the previous 12 months and the goals and planned activities for the upcoming 12 months.

(2)  Goals shall focus on accident prevention and improving program weaknesses identified in formal or self-conducted program reviews from previous years and facilitate accomplishment of overall USGS/Departmental Strategic Plan goals.

(3)  Regional science program Action Plans shall be distributed/communicated to personnel.

H.  Field Organizational Management (District/Team/Center).

(1)  Organizational management, with assistance from local Collateral Duty Safety Program Coordinators, Environmental Program Coordinators, and Chemical Hygiene Officers, shall prepare Program annual Action Plans and identify Program accomplishments each fiscal year. Action Plans shall be submitted to the Regional Executive through the Regional Safety Officer no later than August 30th of each fiscal year.

(2)  Field-level district, center, and team Action Plans shall include all subordinate field sites and be reviewed with local organizational management to ensure safety accomplishments of the previous 12 months, and the goals and planned activities for the upcoming 12 months are addressed.

(3)  Goals shall focus on accident prevention and improving program weaknesses identified through formal or self-conducted program reviews conducted over the previous year(s).

(4)  Field-level organizational Action Plans shall be distributed and communicated to employees.


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U.S. Department of the Interior, U.S. Geological Survey, Reston, VA, USA
URL: http://www.usgs.gov/usgs-manual/handbook/hb/445-2-h/ch3.html
Contact: APS, Office of Policy and Analysis
Content Information Contact: wrmiller@usgs.gov
Last modification: 20-Apr-2004@15:13 (kk)