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U.S. Geological Survey Manual

SM 445-2-H CHAPTER 3

Annual Action Plans and Status Reports

Instruction:  This chapter is revised to address organizational changes and to address requirements for annual action plans and status reports.

1.  Purpose.  To specify the minimum Occupational Safety and Health (OSH) Program requirements for the development and submission of OSH Program annual reports and action plans to accomplish the U.S. Geological Survey (USGS) missions.   

2.  Authority/References.

A.  Executive Order 12196  Section 1-201 (l).

B.  29 CFR 1960.71 Agency Annual Reports.

C.  SM 445-2-H Chapter 5 Program Evaluations.

D.  SM 445-2-H Chapter 6 Inspections and Abatement.

3.  Requirements.

A.  Annual Action Plans

(1)  Each Associate Director (AD) and Regional Director (RD) shall develop an annual action plan within the Inspection and Abatement System (IAS) for the enhancement of OSH Program performance for the upcoming fiscal year.  Initiatives should be specific, address common open inspection findings and program deficiencies, and linked to OSH Program goals and objectives with responsibility for implementation clearly identified. 

(2)  The plans shall be generated after completing the policy self-assessment(s), as described within SM 445-2-H, Chapter 5 OSH Program Evaluations. 

(3)  Closed initiatives within the current fiscal year action plan are considered annual OSH Program accomplishments.

(4)  Consolidated AD, RD, and OSH Management Branch (OSHMB) action plans serve as the USGS action plan.

B.  Occupation Safety and Health Administration (OSHA) Report.

(1)  The OSH Program Manager shall compile an OSHA Report following the Department of the Interior (DOI) prescribed format.

(2)  The Action Plan shall be integrated into the annual OSHA Report as applicable. 

(3)  The Designated Agency Safety and Health Official (DASHO) shall forward the OSHA Report to the DOI DASHO in March of each calendar year.
 
4.  Responsibilities.

A.  Director.  Directs annual action plan and status report activities through the DASHO, who, for the USGS, is the Associate Director for Administration.

B.  Associate and Regional Directors.  Ensure that an organizational annual action plan is developed by the end of August of each fiscal year and documented within IAS to facilitate continuous improvement from year to year.  Action plans should be communicated to organizational supervision and employees. 

C.  Designated Agency Safety and Health Official.  Forwards the annual OSHA Report to the DOI DASHO in March of each fiscal year.

D.  Chief, Office of Management Services.  Assigns annual action plan and status report responsibilities to the OSH Program Manager for program management and administration.

E.  OSH Program Manager.

(1)  Reviews IAS reports to identify noncompliance findings and (or) deficiencies that are common throughout the USGS and establishes initiatives to facilitate continuous improvement and OSH Program improvement.

(2)  Ensures that OSHMB and Specialized Safety Program annual OSH action plans are developed by the end of June each fiscal year and documented within IAS to facilitate continuous improvement from year to year. 

(3)  Consolidates OSHMB, specialized safety, and regional action plans into an OSH Program annual plan and integrates into the annual DOI OSHA Report.

(4)  Submits, during the second quarter of each calendar year, an annual report to the DOI Office of Occupational Health and Safety.  The report includes program plans, performance metrics, and USGS activities.

F.  Regional Safety Managers.

(1)  Review IAS reports to identify noncompliance findings and (or) deficiencies that are common throughout the region and ensure that an annual action plan is developed by the end of August of each fiscal year and documented within IAS to facilitate continuous improvement from year to year. 

(2)  Communicate the annual action plan to organizational supervisors and employees and post on organizational Web sites.

(3)   Upon request, provide information that describes the overall effectiveness of each organization’s OSH Program, reference inspections and program evaluations conducted, and detail accomplishments and plans during the year.

G.  Science and Cost Center Directors/Supervisors.  Ensure that local self-inspections are completed annually and findings addressed as appropriate.Hazard abatement logs resulting from local self-inspections within IAS serve as the Annual Action Plan for local field organizations.

H.  Science Center Collateral Duty Safety Program Coordinators.  Coordinate with local staff to conduct and document annual self-inspections within IAS.
 

 

/s/ Katherine McCulloch for                                                                          September 1, 2015
______________________________________________                            ______________
Jose R. Aragon                                                                                            Date
Associate Director for Administration


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