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U.S. Geological Survey Manual

SM 445-2-H CHAPTER 5

Program Evaluations

5.1  Purpose. To specify the minimum Occupational Safety and Health Program (Program) requirements for the conduct of Program evaluations by the Office of Managing Risk and Public Safety (MRPS), and the Department of the Interior (Department or DOI) and U.S. Geological Survey (Bureau or USGS) organizational components.

5.2 Reference. 29 CFR 1960, Subpart J, “Evaluation ofFederal Occupational Safety and Health Programs.”

5.3 Requirements.

A.  The USGS will conduct Program evaluations of its Headquarters and each region at least every 3 years.

B. MRPS will conduct Program evaluations of the USGS as necessary and appropriate at locations proposed by the Bureau Safety and EnvironmentalManagement Branch and concurred with by MRPS. MRPS will conduct such evaluations if:

(1) MRPS determines that the USGS is deficient in its conduct of evaluations.

(2)  The USGS Safety and Environmental Management Branch requests and MRPS concurs that MRPS conduct such evaluations.

C.    All USGS Program evaluations will include visits to field operations/activities plus an interview and closing conference with the senior staff. During the closing conference, Program evaluation findings and recommendations will be presented.

D.    USGS Program evaluations will involve, as a minimum, a review of the following:

(1)  Extent of management involvement.

(2)  Extent to which Departmental and USGS directives are complied with and the adequacy of USGS policy and procedures.

(3)  Structure and effectiveness of responsibility, authority, and accountability to implement the Program.

(4)  Adequacy of reports of accident investigations, inspections,training, and other Program activities.

(5)  Safety and health input to the budget formulation and adequacy of resources to implement and administer the Program and abatement of hazardous conditions.

(6)  Size and technical skill of staff.

(7)  Identification of training needs and process to satisfy those needs.

(8)  Adequacy of Program information flow within the organization.

(9)  Adequacy of annual action plans, investigation of accidents and reports of unsafe and unhealthful conditions, and accident reporting and analysis system(s).

(10) Frequency, adequacy, and records of evaluations, including recommendations and follow-up systems.

(11) Adequacy of inspections and abatement procedures.

(12) Adequacy of property management system to identify and control hazards related to space and equipment.

(13) Extent to which personnel/employee representatives are involved in the development and implementation of Program activities.

E.  MRPS evaluation reports will be written and transmitted to the USGS Director by theDepartmental Designated Agency Safety and Health Official (DASHO). The report will include positive findings as well as Program deficiencies. When appropriate, the report will include recommendations for corrective and or enhancement actions of Program deficiencies and be disseminated by the USGS Safety and Environmental Management Branch to all affected subunits.

F.  The USGS will respond to the Departmental DASHO within 60 calendar days, identifying actions to be taken and their expected time of completion on all MRPSevaluations.

G.  Follow-up visits and status reports will be used, as necessary, to establish that Program deficiencies are resolved. The appropriate USGS organizational managers will discuss results of self-evaluations and recommendations for corrective actionwith their respective organizational safety staff as appropriate. Recommendations for correcting hazards and program deficiencies shall be documented and tracked until completed. The respective USGS organizational safety staff will retain all associated documentation for a period of at least4 years, with copies provided to their next higher-level safety officer/manager.

5.4        Responsibilities.

A.  Bureau Safety Manager.

(1)  Conducts a Program self-assessment of the Bureau Headquarter Safety and Environmental Management Branch annually.

(2)  Conducts Office of Regional Service safety, health, and environmental program evaluations, based on each regional program being evaluated every 3 years, inclusive of a sampling of Regional science and field locations and programs, as feasible. Program assessments will entail a review of the elements discussed in Chapter 1in this Handbook and Paragraph 5.3 D (1-13) in this chapter.

(3)  Coordinates and establishes Office of Regional Service on-site safety, health, and environmental evaluation schedules with respective Chiefs, Office of RegionalServices, and Regional Safety Managers.

(4)  Documents Office of Regional Service safety, health, and environmental evaluation schedules and findings.

(5)  Discusses results of on-site safety, health, and environmental evaluations with the respective Regional management and forwards a final report detailing findings and recommendations to the Regional Director within 45 calendar days of the onsite review, with copies to the Chief, Office of Regional Services, and Regional Safety Manager.

(6)  Reviews regional safety, health, and environmental program and hazard abatement Action Plans annually and consolidates unabated actions into a master USGS abatement plan and communicate subject plan to the Bureau Executive Leadership Team through the Bureau DASHO.

(7)  Develops policies and distributes template Program/facility assessment checklists and hazard abatement plans and provides guidance to assist in regional safety,health, and environmental program implementation.

B.   Regional Safety Managers.

(1)  Coordinate abatement actions on Bureau conducted Office of Regional Services safety,health, and environmental program evaluations and document Action Plans.

(2)  Conduct a self-assessment of Regional Headquarter safety, health, and environmental programs annually.

(3)  Conduct regional science program (Biological Resources, Water Resources, Geological,Mapping, and Administrative Services) safety, health, and environmental programevaluations based on each regional science or administrative program beingevaluated every 3 years, inclusive of a sampling of regional science fieldlocations and programs, as feasible. Program assessments will entail a reviewof the elements as discussed in Chapter 1 and paragraph 5.3 D (1-13) in thischapter and be documented.

(4)  Coordinate with Regional Safety Officers to establish and document an evaluation scheduleof region-wide science program field units to assess the effectiveness oforganizational safety, health, and environmental programs within theirrespectivescience area, reviewingas a minimum, the elements as discussed in Chapter 1 of this Handbook andparagraph 5.3 D (1-13) in this chapter. Document and update subject schedules.

(5)  Conduct and document safety, health, and environmental program assessments in conjunction with regional organization safety, health, and environmental inspection requirements (Chapter 6) to assess facility, equipment, and vehicle compliance with OSHA 29 CFR 1910/1926 and DOI and Bureau requirements.

(6)  Review regional safety, health, and environmental program and hazard abatement ActionPlans annually, consolidate unabated actions into a master Regionalabatement plan, and communicate subject plan to the Regional ExecutiveLeadership Team through the Chief, Office of Regional Services.

(7)  Assist Regional Safety Officers in providing guidance and assistance to field locationCollateral Duty Safety and Environmental Program Coordinators to comply withevaluation and inspection requirements.

C.   Regional Safety Officers.

(1)  Coordinate abatement actions on Office of Regional Services conducted science safety,health, and environmental program evaluations and document Action Plans.

(2)  Conduct a self-assessment of regional science program safety, health, and environmentalprograms annually.

(3)  Conduct safety, health and environmental program evaluations of respective regionalscience program field units based on high hazard, high accident frequency,and/or programmatic or facility deficiencies to assess the effectiveness andimplementation of safety, health, and environmental programs, reviewing as aminimum the elements as discussed in Chapter 1 of this Handbook and paragraph5.3 D (1-13) in this chapter and document.

(4)  Conduct and document safety, health, and environmental program evaluations inconjunction with regional organization safety, health, and environmentalinspection requirements (Chapter 6) to assess facility, equipment, and vehiclecompliance with OSHA 29 CFR 1910/1926 and DOI and Bureau requirements.

(5)  Coordinate with the Regional Safety Manager to establish and document an evaluationschedule of region-wide science program and field units to assess theeffectiveness of organizational safety, health, and environmental programrequirements within their respectivesciencearea, reviewing as a minimum, the elements as discussed in Chapter 1 of thisHandbook and paragraph 5.3 D (1-13) in this chapter.

(6)  Review regional science program safety, health, and environmental findings and hazard abatement Action Plans annually and consolidate unabated actionsinto a master regional science program management action/abatement plan andcommunicate subject plan to the Regional Executive.

(7)  Assist respective science program collateral duty safety, health, and environmental personnelto comply with evaluation and inspection requirements.

D.  Collateral Duty Safety and Environmental ProgramCoordinators.

(1)  Coordinate the documentation of abatement actions on Regional Safety Officer conductedscience safety, health, and environmental program evaluations and document Action Plans.

(2)  Coordinate the conduct of the self-assessment of the local safety, health, and environmental programs annually to assess the effectiveness of compliancewithin their respective organization, using the activity and operationalchecklists as appropriate. Organizations are exempt from thisrequirement if formally evaluated by Regional or Bureau Headquarters during the year.

(3)  Conduct and document safety, health, and environmental program evaluations inconjunction with organization safety, health, and environmental inspectionrequirements (Chapter 6) to assess facility, equipment, and vehicle compliancewith OSHA 29 CFR 1910/1926 and DOI and Bureau requirements, as appropriate.

(4)  Review local safety, health, and environmental evaluation findings and hazardabatement Action Plans annually and communicate unabated findingsto the Director or Chief of the local organization.

(5)  Provide guidance and assistance to field management and supervisors to comply withevaluation and inspection requirements.


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U.S. Department of the Interior, U.S. Geological Survey, Reston, VA, USA
URL: http://www.usgs.gov/usgs-manual/handbook/hb/445-2-h/ch5.html
Contact: APS, Office of Policy and Analysis
Content Information Contact: wrmiller@usgs.gov
Last modification: 21-Apr-2004@09:03 (kk)