Appendix — Part 100, Chapter 1
Part 100, Chapter 1
September 17, 1993
CONTENTS OF REQUEST FOR APPROVAL OF CHANGE IN HEADQUARTERS OR FIRST-LEVEL FIELD OFFICE ORGANIZATIONAL STRUCTURES WHICH AFFECT THE DEPARTMENTAL MANUAL
1. Description of the organizational change, including the name and location of both proposed and present organizations.
2. Justification for change.
A. Factors making the change necessary.
B. Rationale for selecting organizational structure and/or location proposed.
3. Cost effectiveness.
A. Cost of the reorganization (e.g., relocation costs).
B. Operational costs for the proposed organization and the difference in operational costs between the present and proposed organization (e.g., costs associated with salaries, utilities, rent, transportation, travel).
4. Management effects.
A. Effects on program management and operations including both efficiency and effectiveness.
B. Effects on the quality of goods and services provided to customers.
5. Budgetary impacts and/or effects on pending budget requests.
6. Personnel requirements (position management, personnel, and labor management relations).
A. Indicate compliance with 370 DM 312, Position Management, or justify noncompliance. To comply with 370 DM 312, the following position management issues must be considered:
(1) Cost effectiveness of work structures (how many positions are needed to do the work, whether specific positions are needed, etc.).
(2) Fragmentation of the organization and distribution of complex work over too many positions.
(3) Establishment of too many levels in the chain of command.
(4) Justification for any newly established positions (deputy, special assistant, staff assistant, etc.).
(5) Supervisory ratio (number of employees supervised).
B. Specifically identify in the new organization those positions which are proposed at the SES, pay plan SL, or GS/GM-15 levels and indicate any increases or decreases in the number of these positions as compared to the current organization.
C. Analyze and explain the effects of the reorganization on employees in terms of accretion or erosion of duties, increased or decreased career potential, changes in reporting relationships, grade level changes, and gain or loss of positions. Where any of these changes could be construed to affect employees adversely, specific actions should be explained (i.e., reassignments, grade and pay retention, reduction-in force).
D. Indicate compliance with 370 DM 711,4.1C, national consultation rights, and 5 USC 71, local bargaining obligations.
7. For changes to first-level field office structures, indicate compliance with each of the Federal policies described in SM 100.1.4C. Deviations must be justified.
8. Indicate the name and telephone number of a person(s) to whom requests for more information should be directed.
9. Required attachments:
A. A proposed Departmental Manual release including mission and function statement (see Appendix C) and organization chart (see example in Figure 1).
B. Staffing pattern matrix (see Figure 2).
C. A copy of the existing organization chapter published in the Departmental Manual, annotated to indicate changes that are being made to the organization.
Part 100, Chapter 1
September 17, 1993
CONTENTS OF REQUEST FOR APPROVAL TO ESTABLISH, RELOCATE OR ABOLISH A SECOND-LEVEL FIELD OFFICE
1. Description of the organizational change, including the name and location for both the proposed and present field offices.
2. Justification for change.
A. Factors making the change necessary.
B. Rationale for selecting the site proposed.
3. Cost effectiveness.
A. Cost of the change to the field office (e.g., relocation costs).
B. Operational costs for the proposed field office change and the difference in operational costs between the present and proposed locations (e.g., costs associated with salaries, utilities, rent, transportation, travel, etc.).
4. Management effects.
A. Effects on program management and operations including both efficiency and effectiveness.
B. Effects on the quality of goods and services provided to customers.
5. Budgetary impacts and/or effects on pending budget requests.
6. Personnel requirements (position management, personnel, and labor-management relations).
A. Indicate compliance with 370 DM 312, Position Management, or justify noncompliance.
B. Explain any increase or decrease in total number of positions, or any changes in grade, level, rank, or reporting relationship.
C. Explain any adverse impacts resulting from the change.
D. Indicate compliance with 370 DM 711,4.1C, national consultation rights, and 5 USC 71, local bargaining obligations.
7. Indicate compliance with each of the Federal policies described in SM 101.1.4C. Deviations must be justified.
8. Indicate the name and telephone number of a person(s) to whom requests for more information should be directed.
Part 100, Chapter 1
September 17, 1993
CONTENTS OF ORGANIZATION STATEMENTS
Headquarters organization statements to the office level are documented in the Departmental Manual and contain the following information:
1. Creation and Authority. A summary statement of the origin and history of the Division or Office with references to the basic statutes and other authorities governing its functions and activities.
2. Objectives. Basic goals or purposes of the program activities of the Division or Office. These objectives must be related to and be compatible with statutory or other grants of authority to the Secretary of the Interior.
3. Functions. Basic program responsibilities assigned to a division or office. The performance of these responsibilities must be necessary to achieve division or office objectives and also must be related to, or be compatible with, statutory or other grants of authority to the Secretary.
4. Organization. Descriptive information on the organization of the Division or Office, as follows:
A. An organization chart of the Division or Office headquarters and field organizations (see example in Figure 1).
B. Functions of the head of the Division or Office and the titles and functions of any subordinate organizational units that report to the head of the Division including any immediate staff (excluding clerical/secretarial staff).
C. Functional statements for the Headquarters division or office program, technical or administrative organizational segments that are not in the headquarters city. Also include city and state.
5. Field Structure. The field organization of the Division or Office must be described in sufficient detail to provide an informative picture of field organizations and relationships. The statement should contain at a minimum the following:
A. For divisions or offices organized on a regional basis, a description of the organization structure and functions of the typical regional headquarters office and of the geographic area encompassed by the region or area; a description of principal field offices reporting to regional headquarters, including their functions. Any significant departures from a division's normal pattern of organizational relationships should be specifically identified and described.
B. For nonregionalized divisions or offices, a description of the organization structure and functions of the principal field offices and a description of the pattern of subordinate field offices and of the reporting channels to the headquarters organization.
C. A map showing regional and subregional boundaries, and regional and subregional headquarters offices. See map of the Standard Federal Regions in Figure 3.
6. Public Information. Identify offices where the public should direct inquiries or make requests for publications.