Personnel Management - Appendix F

Appendix F
Part 205, Chapter 1
6/5/2003

REQUESTING APPROVAL OF PERSONNEL ACTIONS

1. Requesting OPM Approval of Proposed Personnel Actions

Transmittal memoranda from the Servicing Personnel Officer to the Director of Personnel Policy, Department of the Interior (DOI) will be used in requesting approval of proposed personnel actions falling under the authority of the Office of Personnel Management (OPM). Responsible management officials will develop appropriate justification in support of the proposed personnel action requiring OPM approval, in accordance with information requirements outlined in OPM rules and regulations and available DOI/U.S.Geological Survey (USGS) guidance, as applicable. Officials will coordinate with servicing personnel offices in the preparation of required documentation and will submit requests through regional or headquarters channels to their Servicing Personnel Officer for submission to DOI, Office of Personnel Policy.

2. Requesting Approval of Proposed Personnel Actions Falling Under the Authority of Higher Level Department of the Interior (DOI) Officials (e.g., Assistant Secretary -Policy Management and Budget, Assistant Secretary -Water and Science, and Other Departmental Officials)

Transmittal memoranda, with an appropriate signatory approval line, will be used in requesting approval of proposed personnel actions falling under the authority of the Assistant Secretary - Policy, Management and Budget, the Assistant Secretary - Water and Science, and other departmental officials, as applicable. Responsible management officials will develop appropriate justification in support of the proposed personnel action requiring departmental approval in accordance with information requirements outlined in OPM rules and regulations and available DOI/USGS guidance, as applicable. Officials will coordinate with servicing personnel offices in the preparation of required documentation and will submit requests, as required, to the Servicing Personnel Officer for surname before forwarding through regional or headquarters channels for submission to approval levels within DOI.

3. Requesting Approval of Proposed Personnel Actions Falling Under the Authority of the Director, the Deputy Director, or Bureau Personnel Officer

Transmittal memoranda, with an appropriate signatory approval line, will be used in requesting approval of proposed personnel actions falling under the authority of the Director, the Deputy Director, or the Bureau Personnel Officer. Responsible management officials will develop appropriate justification in support of the proposed personnel action requiring approval of the Director, Deputy Director, or Bureau Personnel Officer in accordance with information requirements outlined in OPM rules and regulations and available DOI/USGS guidance, as applicable. Officials will coordinate with servicing personnel offices in the preparation of required documentation and will submit requests, as required, to the Servicing Personnel Officer for surname before forwarding through regional or headquarters channels to the Bureau Personnel Officer for approval or to the Office of the Director, as appropriate.

4. Requesting Approval of Proposed Personnel Actions Falling Under the Authority of Servicing Personnel Officers

Responsible management officials will develop appropriate justification in support of the proposed personnel action requiring approval of the Servicing Personnel Officer in accordance with information requirements outlined in OPM rules and regulations and available DOI/USGS guidance, as applicable. Officials will coordinate with servicing personnel offices in the preparation of required documentation and will submit requests through applicable regional or headquarters channels to the Servicing Personnel Officer for approval. This approval will be documented through addition of an approval line to the justification statement prepared in support of the requested personnel action.

5. Requesting Approval of Proposed Personnel Actions Falling Under the Authority of Office Chiefs Reporting to the Director/Deputy Director and Managers/Supervisors who Report Directly to a Senior Executive Service Manager (SESer) or Office of Regional Services Chief (For example: Associate Directors; Regional Directors; Chief, Office of Administrative Policy and Services; Chief, Office of Budget and Organization Analysis; Regional Executives; Chief Scientists; Science Center Directors; Team Chief Scientists; Mapping Center Chiefs; and District Chiefs; etc., – see Appendix C for more examples.)

Responsible management officials will develop appropriate justification in support of the proposed personnel action requiring regional or headquarters approval in accordance with information requirements outlined in OPM rules and regulations and available DOI/USGS guidance, as applicable. Officials will coordinate with servicing personnel offices as they deem appropriate and necessary prior to preparing justification statements or, if required, submitting personnel action requests to the Personnel Office for processing. Approval officials will be responsible for maintaining documentation in support of the proposed personnel action falling under their authority in accordance with internal regional or headquarters policy and procedures. This information will be maintained in accordance with General Services Administration, DOI, and USGS Records Disposition Schedules. The USGS Personnel Offices will assume upon receipt of an automated SF-52, Request for Personnel Action, that responsible management officials have obtained appropriate documentation and approvals for the requested action.