Older materials and recently arrived items in the Field Records Collection are in various states of preservation and documentation.
What information should I include in my Freedom of Information Act (FOIA) request?
While you are not required to give a reason for your request, you should be as specific as possible when describing the records that you seek. That will produce faster and better results. Phrases like “any and all” can significantly delay the processing time and potentially increase your processing fee.
Prior to submitting your request, we suggest that you:
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Check the USGS website and/or contact the USGS to make sure that what you need is not readily available.
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Check our FOIA Reading Room for links to documents that are often requested.
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Review the USGS Science Center and Mission Area web pages to determine which office or mission might have the requested records.
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Decide on the time frame of the records that you want.
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If appropriate, determine the names of the USGS employees whose emails you want to have searched. To save time, consider requesting the emails without the attachments. Email attachments are listed in the email and you can always submit another request for specific attachments.
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If appropriate, compile a list of search terms that you would like us to use.
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Decide if you want records given to you in a paper or electronic format. You can request either, but we are only obligated to provide electronic records if we can do so with a reasonable amount of effort. If you request records in paper format and we only have them in electronic format, we will print the records to paper and mail them to you, but there might be a fee associated with this service. There might be FOIA processing fees associated with any special services associated with processing your request.
For additional information about the FOIA process, visit FOIA.gov, the USGS FOIA Reading Room, or send an email to foia@usgs.gov.
Related Content
When should I use a Freedom of Information Act (FOIA) to request information?
All USGS products and publications are in the public domain. Most are readily available for free download on our websites. Before launching a potentially time-consuming Freedom of Information Act (FOIA) request, make sure that the information you need cannot be easily obtained by immediate means. Visit the USGS website , explore our FOIA Reading Room (with links to oft-requested documents), or...
How do I request information under the Freedom of Information Act (FOIA)?
There are several ways to submit a Freedom of Information Act (FOIA) request: Submit a request through the National FOIA Portal . Use the Department of the Interior’s FOIA Public Access Link (account required). Write a letter to the USGS FOIA Office using one of the addresses listed on the USGS FOIA Connect page . Mark your letter and the envelope as “Freedom of Information Act Request.”...
What USGS products are already publicly available?
As the Nation’s largest water, earth, and biological science and civilian mapping agency, we have numerous types of products. Most of these--including data, tools, maps, and publications--are publicly available through our website. Almost all digital materials can be downloaded at no cost to the public. For information about USGS science, products and data contact USGS Science Information Services...
Is there a cost for obtaining federal records under the Freedom of Information Act (FOIA)?
By law, the USGS is authorized to charge Freedom of Information Act (FOIA) processing fees to requesters in order to recover the direct costs of search, review, and duplication of requested records. The fees depend on the requester category into which you fall. If the total costs of supplying the requested information is less than 50 dollars, the USGS will waive any applicable FOIA processing fees...
How long will it take to process my Freedom of Information Act (FOIA) request?
The USGS uses a multi-track processing system. We distinguish simple requests from more complex ones based on the estimated number of workdays needed to process the request. Factors include the number of pages involved in processing the request and the need for consultations with other federal agencies. Requests within each track are processed and responded to on a first-in/first-out basis...
Is a Freedom of Information Act (FOIA) request confidential? Does my identity impact the results?
Freedom of Information Act (FOIA) requests are not confidential. Once a FOIA request is received, it becomes a public record of the USGS. If the request contains personally identifying information or the request is deemed “sensitive,” we may redact information under FOIA Exemption 6 (personal privacy). The identity of the FOIA requester does not have any bearing on the outcome of the FOIA request...
What is the Freedom of Information Act (FOIA)?
Since 1967, the Freedom of Information Act (FOIA) has provided the public the right to request access to records from any federal agency. It is often described as the law that keeps citizens in the know about their government. Federal agencies are required to disclose any information requested under the FOIA unless it falls under one of nine exemptions that protect interests such as personal...
What can I do if I cannot find a publication in the USGS Publications Warehouse?
If you can't find a known publication in our USGS Publications Warehouse , first try contacting the Publications Warehouse Team . If a print copy is readily available to them, they’re sometimes able to scan it and post it online for free download within a few days. If that doesn’t work, chances are good that the publication can be requested through Interlibrary Loan. Ask about Interlibrary Loan...
Does the Freedom of Information Act (FOIA) cover contract-related requests?
Yes, the Freedom of Information Act (FOIA) covers contract-related requests. Prior to submitting your request, check USAspending.gov to determine what information about the contract is already publicly available. If you decide to submit a FOIA request, please provide the award ID number or the name of the awardee so that we can quickly search for the record(s). If you are a contractor who wants to...
What information/data is NOT covered by the Freedom of Information Act (FOIA)?
Information/data that is NOT covered by the Freedom of Information Act (FOIA) includes: Non-agency records and personal records. Public requests for access to physical artifacts or scientific samples (e.g. core samples, sediment, rocks, fossils, specimen samples, blood samples). Access to some samples can be arranged through our laboratories. Files that are protected from disclosure by any of nine...
Records Preservation
Older materials and recently arrived items in the Field Records Collection are in various states of preservation and documentation.
On File at the Field Records Collection
The Field Records Collection in Denver houses materials generated from nearly 130 years of scientific investigations by more than 1200 scientists.
The Field Records Collection in Denver houses materials generated from nearly 130 years of scientific investigations by more than 1200 scientists.
New Accessions Arriving at Field Records
Materials arrive from across the country to be accessioned and processed at the Denver Library, Field Records Collection. Geologic Discipline scientists are encouraged to deposit their project materials and with the Field Records Collection. Materials in the collection are managed as Federal records to ensure ongoing access in perpetuity for future researchers.
Materials arrive from across the country to be accessioned and processed at the Denver Library, Field Records Collection. Geologic Discipline scientists are encouraged to deposit their project materials and with the Field Records Collection. Materials in the collection are managed as Federal records to ensure ongoing access in perpetuity for future researchers.
Related Content
- FAQ
When should I use a Freedom of Information Act (FOIA) to request information?
All USGS products and publications are in the public domain. Most are readily available for free download on our websites. Before launching a potentially time-consuming Freedom of Information Act (FOIA) request, make sure that the information you need cannot be easily obtained by immediate means. Visit the USGS website , explore our FOIA Reading Room (with links to oft-requested documents), or...
How do I request information under the Freedom of Information Act (FOIA)?
There are several ways to submit a Freedom of Information Act (FOIA) request: Submit a request through the National FOIA Portal . Use the Department of the Interior’s FOIA Public Access Link (account required). Write a letter to the USGS FOIA Office using one of the addresses listed on the USGS FOIA Connect page . Mark your letter and the envelope as “Freedom of Information Act Request.”...
What USGS products are already publicly available?
As the Nation’s largest water, earth, and biological science and civilian mapping agency, we have numerous types of products. Most of these--including data, tools, maps, and publications--are publicly available through our website. Almost all digital materials can be downloaded at no cost to the public. For information about USGS science, products and data contact USGS Science Information Services...
Is there a cost for obtaining federal records under the Freedom of Information Act (FOIA)?
By law, the USGS is authorized to charge Freedom of Information Act (FOIA) processing fees to requesters in order to recover the direct costs of search, review, and duplication of requested records. The fees depend on the requester category into which you fall. If the total costs of supplying the requested information is less than 50 dollars, the USGS will waive any applicable FOIA processing fees...
How long will it take to process my Freedom of Information Act (FOIA) request?
The USGS uses a multi-track processing system. We distinguish simple requests from more complex ones based on the estimated number of workdays needed to process the request. Factors include the number of pages involved in processing the request and the need for consultations with other federal agencies. Requests within each track are processed and responded to on a first-in/first-out basis...
Is a Freedom of Information Act (FOIA) request confidential? Does my identity impact the results?
Freedom of Information Act (FOIA) requests are not confidential. Once a FOIA request is received, it becomes a public record of the USGS. If the request contains personally identifying information or the request is deemed “sensitive,” we may redact information under FOIA Exemption 6 (personal privacy). The identity of the FOIA requester does not have any bearing on the outcome of the FOIA request...
What is the Freedom of Information Act (FOIA)?
Since 1967, the Freedom of Information Act (FOIA) has provided the public the right to request access to records from any federal agency. It is often described as the law that keeps citizens in the know about their government. Federal agencies are required to disclose any information requested under the FOIA unless it falls under one of nine exemptions that protect interests such as personal...
What can I do if I cannot find a publication in the USGS Publications Warehouse?
If you can't find a known publication in our USGS Publications Warehouse , first try contacting the Publications Warehouse Team . If a print copy is readily available to them, they’re sometimes able to scan it and post it online for free download within a few days. If that doesn’t work, chances are good that the publication can be requested through Interlibrary Loan. Ask about Interlibrary Loan...
Does the Freedom of Information Act (FOIA) cover contract-related requests?
Yes, the Freedom of Information Act (FOIA) covers contract-related requests. Prior to submitting your request, check USAspending.gov to determine what information about the contract is already publicly available. If you decide to submit a FOIA request, please provide the award ID number or the name of the awardee so that we can quickly search for the record(s). If you are a contractor who wants to...
What information/data is NOT covered by the Freedom of Information Act (FOIA)?
Information/data that is NOT covered by the Freedom of Information Act (FOIA) includes: Non-agency records and personal records. Public requests for access to physical artifacts or scientific samples (e.g. core samples, sediment, rocks, fossils, specimen samples, blood samples). Access to some samples can be arranged through our laboratories. Files that are protected from disclosure by any of nine...
- Multimedia
Records Preservation
Older materials and recently arrived items in the Field Records Collection are in various states of preservation and documentation.
Older materials and recently arrived items in the Field Records Collection are in various states of preservation and documentation.
On File at the Field Records CollectionThe Field Records Collection in Denver houses materials generated from nearly 130 years of scientific investigations by more than 1200 scientists.
The Field Records Collection in Denver houses materials generated from nearly 130 years of scientific investigations by more than 1200 scientists.
New Accessions Arriving at Field RecordsMaterials arrive from across the country to be accessioned and processed at the Denver Library, Field Records Collection. Geologic Discipline scientists are encouraged to deposit their project materials and with the Field Records Collection. Materials in the collection are managed as Federal records to ensure ongoing access in perpetuity for future researchers.
Materials arrive from across the country to be accessioned and processed at the Denver Library, Field Records Collection. Geologic Discipline scientists are encouraged to deposit their project materials and with the Field Records Collection. Materials in the collection are managed as Federal records to ensure ongoing access in perpetuity for future researchers.
- Publications