Climate Adaptation Science Centers

Project Tracking Policy and Guidance

All researchers funded by the CASCs must follow the following project tracking and reporting policies. Additional or more frequent reporting may also be required by individual CASCs. 

Project Tracking Policy


Project Reporting

All funded projects are required to submit Annual Progress Reports and a Final Project Report according to the formats provided below (in addition to the Federal Financial Report required for external agreement administration, Form SF-425). Additional or more frequent reporting may be required by individual CASCs. Please check with the CASC Directors to determine specific requirements.

  • Annual Progress Report
    • Due Date: 60 days prior to the end of the project's budget year. 
    • Instructions and Template: PDFWord
  • Final Project Report
    • Due Date: 90 days after the project completion date
    • Instructions and Template: PDFWord 
    • NOTE: Final Reports authored by USGS researchers must go through the USGS Fundamental Science Practices (FSP) process.

Determining Budget Year Dates: The first budget year of your project begins on the official date of funding (i.e. the official start date). For external funding recipients (Grants and Cooperative Agreements), the budget period dates are listed on the official agreement document. For internal funding recipients (USGS), the budget period begins on the Effective Date of the Change of Allocation and annual progress reports are due 60 days prior to the 1 year anniversary. Example: My official project start date is July 1, 2015. The end of my first budget year will be July 1, 2016. My annual progress report will be due May 1, 2016.


Instructions for Manuscripts and Publications, Press Releases, and Other Project Products

Funded researchers must provide advanced notification to CASC Directors of all anticipated manuscripts, videos, web tools, educational tools, etc. (any type of deliverable that will be made public) intended for publication/distribution that have been produced through the CASC-funded project (or where staff received funding through a CASC graduate fellowship).

All manuscripts, press releases, and project products should include appropriate funding acknowledgements. 



Photographs that represent and showcase research projects are a great way to help communicate and feature the important and interesting work of CASC-funded researchers. Project photos (e.g. of wildlife, landscapes, habitats, or researchers in the field) can be used on our project information web pages, in press releases and announcements, Congressional briefings, social media, and other venues. To submit photos from your project, please email Non-federal photographers must also sign and submit the USGS photo permission form, which NCASC staff will provide. 


Project Lifecycle

Diagram showing the project lifecycle tools for CASC funded projects

The entire lifecycle of a project funded by a CASC is captured and supported by a suite of online tools. These tools help project managers, Principle Investigators (PIs), and others manage and track projects from the initial funding application process, to the development of data and products, to the final project close-out. 

ScienceBase: ScienceBase is the central repository for records on CASC funded projects, data, and products. ScienceBase can be thought of as the "backbone" for our other project lifecycle tools.

Project Dashboard (PDash): PDash is used to track and manage project information, including project metadata, reports, publications, data products, and data management plan status. Project managers can track project deadlines and deliverables and set reminder notifications. 

DMP Editor: DMP Editor helps PIs and project managers easily create, edit, and manage Data Management Plans (DMPs), a required component of projects funded by a CASC. Learn more about our data requirements and policies here

DEPTH: The Data Entry for Project Tracking and Highlighting (DEPTH) web portal allows users to easily query, view, filter, and edit project records. DEPTH provides users with a central location to view science activities from across various organizations in their region. 

RFPManager: The Request for Proposal Manager (RFPManager) provides project managers with a simple, configurable tool that gathers information and documents for funding opportunities. Its multi-step process follows a full funding opportunity through the submission, scoring, review, and final selection process.

Project Explorer: Our online webpages and search tool allow users to search and discover CASC funded projects, including data, tools, publications, and other project products.