3D Elevation Program FY21 BAA Instructional Webinar

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Detailed Description

This webinar provides an overview of the Federal fiscal year (FY) 20/21 3D Elevation Program (3DEP) Broad Agency Announcement (BAA) solicitation and application process. The goal of 3DEP is to complete acquisition of nationwide lidar (IfSAR in Alaska) to provide the first-ever national baseline of consistent high-resolution elevation data – both bare earth and 3D point clouds – collected in a timeframe of less than a decade. Oversight for 3DEP is the responsibility of the U.S. Geological Survey (USGS) National Geospatial Program (NGP). However, 3DEP is a collaborative program and includes many Federal, State, Tribal and local governments as well as private sector and non-profit organizations who are working together to achieve the goal of national coverage of enhanced elevation data for the nation. The 3DEP BAA offers a fair and equitable process that allows Federal, State, local, Tribal, and private organizations to propose 3DEP lidar data acquisition partnerships.

Webinar Agenda:

  • 3DEP Program overview
  • Summary of FY 2020 BAA results
  • Contracting mechanisms
  • Overview of application materials and process
  • Proposal selection criteria
  • Agreements

 

Additional Information on the 3DEP program may be found at usgs.gov/3DEP 

Additional resources specific to the FY21 BAA may be found at usgs.gov/3DEP/FY21BAA

 

Details

Date Taken:

Length: 00:44:30

Location Taken: US

Transcript

Susan G. Buto: Hello, and welcome, everybody, to the 2020 3D Elevation Program Broad Agency Announcement Instructional Webinar. My name is Sue Buto, and I'm here today representing the 3D Elevation Program where I serve as the Data Acquisition Lead, and I'm joined today by my colleagues, Diana Thunen and Vanessa Baez. Diana and Vanessa will be facilitating the question and answer portion of this afternoon's webinar. The purpose of today's webinar is to provide a comprehensive overview of the fiscal year or FY20/21 Broad Agency Announcement Solicitation and Application Process. The solicitation released in FY20 results in awards in the federal fiscal year of '21. The goal of 3DEP is to complete acquisition of nationwide lidar, IfSAR in Alaska, in 8 years to provide the first ever national baseline of consistent high-resolution elevation data both bare Earth and 3D point clouds collected in a time frame of less than a decade, and oversight for 3DEP is the responsibility of the U.S. Geological Survey, and operationally the program is managed and operates within the USGS National Geospatial Program. However, 3DEP is a collaborative program and includes many Federal, State, Tribal and local governments as well as private sector and nonprofit organizations who are working together to achieve the goal of national coverage of enhanced elevation data for the nation. We greatly appreciate your interest in 3DEP and are happy that you've taken the time to join us. We have a very full presentation designed to provide a comprehensive look at the 3DEP Broad Agency Announcement, or BAA, process. Our presentation will begin with a brief 3DEP program overview. Then we'll present a summary of the results of our previous BAAs to ensure that all applicants are aware of existing in-work and planned data. For those of you new to the process, this is intended to inform you about the scope and size of successful BAA projects. We'll have a very brief overview of the contracting options available for BAA projects followed by an overview of the application materials and process, and finally we'll present information about the selection criteria used to select projects through the BAA process followed by a short overview of agreement types and time lines. There will be time for a Q and A session after the presentation. Everyone but the speakers will be placed on mute for the duration of the call, so please use the Q and A feature in Webex to submit questions. When submitting a question, please submit to all panelists. As your questions come in, Diana and Vanessa will group similar questions so that we can address as many as possible after today's session, and we encourage questions throughout the presentation and will answer as many as possible after the presentation is complete. If we can't address all the questions during this session, we will follow up by posting answers on the BAA FAQ web page which can be accessed from the URL listed under the first bullet of this slide. We encourage you to review the FAQs which are already populated with questions and answers from previous BAAs. If you have a question that isn't addressed in the FAQs, questions can be submitted to gs_baa@usgs.gov at any point during the open window of the BAA, and you'll see this e-mail address on the bottom of a number of slides throughout the presentation. Questions submitted to the BAA mailbox will be responded to individually and, where appropriate, will be added in a generic form to the list of BAA FAQs to make the information available to a wider audience. To make a response generic, we'll answer the original question without specifying identifying details. So, for instance, rather than answering, "We would instruct Smith County," the generic response might be reframed to say, "We would instruct a county." The FAQs will be updated regularly throughout the open period of the BAA. So you may be familiar with the long history of the USGS in providing elevation data first through contours on our topographic maps and later as digital data in the National Elevation Dataset. The 3D Elevation Program is our current effort to provide updated high-resolution elevation data for the nation. Our goal is to acquire national lidar coverage in 8 years with IfSAR data in Alaska. The program is transformational because it acquires lidar data to provide both higher resolution bare earth elevation surface and provide us with three-dimensional data of both natural and constructed features. These data are transforming industries and creating new applications never before possible. 3DEP is a call for community action because it's an effort to address more than 600 mission-critical needs reported by 34 federal agencies, 50 states and a sampling of other organizations that were documented in the National Enhanced Elevation Assessment of 2012. Many of you may be participating in the current 3D Nation Requirements and Benefits Study which is designed to determine elevation needs from our highest mountains to our deepest oceans. The USGS National Geospatial Program will use this information to assure our programs continue to satisfy the needs of our nation for high-quality enhanced elevation data. 3DEP is also a call for community action because it's a partnership that depends on the collaboration of Federal, State, local, Tribal and other partners to fund the data acquisition. 3DEP was designed to provide a 5:1 return on investment and a conservative monetary benefit of more than $690 million annually implemented in 8 years. 3DEP leverages the expertise and capacity of private-sector mapping firms that acquire the data for the programs through the USGS Geospatial Products and Services Contracts with GPSC and through partner acquisitions. 3DEP will help all of its partners realize an estimated 25 percent cost efficiency gain by acquiring data in larger project areas, and, of course, we'll completely refresh our publicly available national data holdings with consistent new lidar and IfSAR data products and services, and in 2015, the program began delivering these new products and services through The National Map. So we like to take time in our presentations to identify the many mission- critical applications of 3DEP, but today we have limited time, so I'll highlight just a few. Flood-risk management is one of the uses that has the highest dollar value and societal benefits from 3DEP, and FEMA has been a big partner and supporter of the program. Geologic hazards Is a critical application area for lidar. In the upper right of this slide, we have an image of a landslide not visible on aerial imagery because of tree cover and an image showing where lidar has revealed previously unmapped faults. 3DEP can be used for analysis of alternative energy potential. The example in the lower right of this slide is a Los Angeles County application that's used to determine solar potential, and 3DEP is useful to infrastructure management, with which with our aging infrastructure is a growing national concern. Again, these are just a few of the important uses of 3DEP that remind us why this effort and our collaboration is so critical to the nation. As the program matures and additional data become available, program participants are discovering new and innovative ways to utilize the data. The USGS is interested in how award recipients use lidar data to support their mission or business objectives, and the 3DEP BAA submission tool we'll describe later in this webinar asks all applicants if they would be willing to be contacted post award to discuss their specific uses of the data. So 3DEP is built on partnerships, and there are two primary paths for lidar data acquisition for the program. USGS and other federal agencies may partner via federal interagency agreements, and federal partnerships and direct federal acquisitions account for approximately two-thirds of the annual acquisition plan for the program. The 3DEP BAA is the vehicle for soliciting partnerships with non-federal partners. It's a fair and equitable process that allows Federal, State, local, Tribal and even private organizations to propose data acquisition projects. Together, the two acquisition streams form the 3DEP acquisition plan for the year. So the status graphic that's shown on this slide reflects the current status of 3DEP data acquisition. The dark green areas represent the available or in-progress data that meet the 3DEP specification, and the bright green areas represent FY20 lidar partnerships that have been awarded for contract or are planned for contracting in federal FY20, meaning before September 30th, 2020. Planned projects are subject to change until they're under award. In this map, we've highlighted the FY20 BAA awards in orange to emphasize projects that resulted from BAA submissions. The dark blue represents where the program has acquired IfSAR data in Alaska which is now 100 percent complete. This map symbology will be used throughout the presentation. 3DEP has experienced steady growth since its inception, and these charts represent investments from over 250 distinct Federal, State, local, academic, nonprofit and private-sector partners. The two bar graphs on the left illustrate financial investments in 3DEP. The top shows the overall investment by all funding partners, and the lower graph pulls out the portion of the investment from BAA projects. The BAA is a critical component of the program. BAA projects generally account for approximately one-third of the overall 3DEP investments. As noted earlier, the FY20 investments are shown as actual and planned, and planned FY20 investments are subject to change until they're actually under award. The number of partners involved highlights that 3DEP is a partnership program. On average, BAA awards cover 30 percent of the total cost of the project with a range of 2 percent to 50 percent. In FY20, project awards ranged from $15,000 to $2.5 million with an average award of $650,000. Project sizes ranged from 380 to 18,000 square miles. There's a general alignment between project size and project award, and to achieve the goal of national coverage, the program recognizes that flexibility may be required to collaborate with partners with limited resources, and we encourage applicants with any amount of partnership funding to put forth a submission for consideration. There are some federal guidelines that influence award amounts, and these guidelines are covered in the BAA solicitation in section four, eligibility information specifically in subsection B, and we encourage you to read this section and send specific questions to gs_baa@usgs.gov if you'd like us to review these guidelines as they apply to your situation. I'll note here that the FY21 BAA solicitation has not been published yet but will be published shortly, and we'll note that later. We'd like to thank and congratulate our previous 3DEP BAA award recipients. The program relies on investments from a wide range of 3DEP stakeholders with interests in developing partnerships to share data acquisition costs in support of individual mission and business requirements. 3DEP posts an annual list of the agencies and organizations who have received awards, and applicants include a short project synopsis as part of their application process, and, if selected for award, the USGS extracts that portion of your application and shares it on the 3DEP website. In addition to the project synopsis, we include information on the project size, the quality level of the data, the contracting mechanism used and a graphic showing the geographic location and extent of the 3DEP BAA awards. We don't post the points of contact or financial information for awarded BAA projects on the website. The number of awards in any given fiscal year is based on the availability of funding, and the government will review proposals based on the project's alignment with the evaluation criteria identified within the solicitation. Awards will be first offered to those proposals receiving the highest score, and the government will continue to offer awards to other candidates whose proposals receive favorable scores based on the availability of funding, and the total BAA award amount has averaged approximately $10 million over the past several years. We'll discuss project selection criteria a bit later in this presentation. The entire project life cycle for LiDAR acquisition from project formulation to product delivery is often 18 to 24 months or longer, and the timeline presented here is focused on the near-term actions of gathering and reviewing requirements, submitting a BAA proposal, the selection and notification of the BAA partnership award and the responsibilities of both the USGS and the BAA recipients to ensure a successful and timely initiation of data acquisition. The actions shown here in dark blue are relevant to the FY20/21 BAA cycle, and the top line outlined in red describes the first or current phase which includes this public webinar, the release of the BAA solicitation, which is tentatively scheduled for early September, the submission of Attachment C, which is the request for preliminary independent government cost estimate, or IGCE, the deadline for submission of BAA proposals, which is tentatively scheduled for early November, and the window during which we will review and notify partnership award recipients. An evaluation team will review project proposals after the proposal submission deadline. Proposals received after the deadline will not be reviewed as part of the initial partnership awards process but will be reviewed later. Initial BAA partnership award notifications are expected to be announced in early December 2020 depending on when the release and proposal submission deadlines occur. The federal government may not have finalized the FY21 budget at that time, and if the government is operating under a continuing resolution, our ability to spend or commit funding will be limited. USGS will notify recipients as soon as their project has been recommended for award and pending the availability of funding. This will provide you early notification of our intent to fund your project so you can move forward with finalizing the details of your project and initiating the agreements needed to secure and transfer your funds. Federal BAA funding partners provide funds to support BAA awards, and as part of the review team, they will be given the opportunity to review BAA submissions that overlap with their high-priority areas of interest. Amendments to the BAA may be issued in the event that additional funding or geographically targeted partnership opportunities become available during the open period of the BAA. So throughout this presentation, we'll refer to two types of contract mechanisms, USGS Geospatial Products and Service Contracts, or GPSC, and Cooperative Agreements, or COOPs that can be applied for under the BAA. I'll note some key attributes here as background before we discuss the application process. We'll address the GPSC mechanism first. For GPSC, the USGS manages the contract. The applicant provides their portion of the project funding to USGS through a joint funding agreement or an interagency agreement. The GPSC is a multiple award acquisition vehicle that's designed to utilize the teams of firms on the contract for services needed to accomplish 3DEP data acquisition. The firms on the GPSC have been selected based on their qualifications and performance in providing the professional services needed for 3DEP. The contracts include acquisition, processing, delivery and quality assurance of lidar and other source geographic data. To ensure data quality and efficient development of standard products and services, the USGS prefers that partners use the GPSC when possible and expects to allocate approximately 75 percent or more of the available funding to projects proposing to use the GPSC. In a cooperative agreement, also sometimes referred to as a financial assistance award, the USGS passes funds to you. Recipients of cooperative agreements are responsible for managing the data acquisition contract and must assure that the data delivered to the USGS complies with the lidar base specification. Cooperative agreement applications must provide a technical proposal sufficient for USGS to determine your ability to manage and deliver 3DEP-compliant data in a timely and cost-efficient manner. The USGS is available to provide technical support to cooperative awards. Following award of a cooperative agreement, USGS will schedule a kickoff call with the recipient, the contractor they have chosen to complete the acquisition, the USGS contracting officer's technical representative, or COTR, as well as the USGS technical experts from our National Geospatial Technical Operations Center. These people will be available to help you throughout the project life cycle. All 3DEP data contracted through cooperative agreements must be submitted to the USGS for data validation, and the data must be accepted by the USGS prior to closing out the agreement. Now let's discuss the application process. The BAA documentation consists of three types of information, instructions, submission forms and reference materials. The instructions include the program announcement or solicitation, instructions for 3DEP project boundary creation and a listing of Department of the Interior secretarial priorities. The submission forms include a proposal submission tool, a form for requesting a preliminary independent government cost estimate and a form for validation of funding partners, and the reference materials include attachments E through H which are status maps and maps showing federal areas of interest. Where applicable, reference materials will be available as JPEGs, PDFs and as shapefiles. The BAA instructional materials include the program announcement or solicitation which contains instructions and authorities pertaining to the opportunity. It's recommended that applications read the solicitation carefully and refer back to it during the application process. A previous requirement for data to be delivered in the National Albers Tiling Scheme has been revised, so previous instructions relating to the National Tiling Scheme and attachment B have been replaced with instructions for creating a 3DEP project boundary and delivery scheme and should be reviewed carefully. One specific item in the BAA solicitation I'd like to point out is the policy on publication of 3DEP data over tribal lands. The USGS is required to provide federally recognized Indian tribes or ANCSA Corporations an opportunity to consult with the agency before taking any actions that may affect their lands. USGS will initiate and manage tribal notifications on behalf of partners. A tribal notification letter will be sent to the tribes and the primary BAA partner to notify each that the tribal notification process is underway. If the tribe objects to the public release of any lidar products over their lands, the data may not be published. All other project data outside the tribal lands can be published. It's important to note that funding partners may be provided a copy of the entire project data for their own needs but may not further distribute the data if the tribe has objected to its public release. This policy is outlined in Section 2C3 of the BAA solicitation. The USGS uses a standard form for BAA submissions which is often referred to as Attachment A and must be included in a proposal submitted for consideration. Standardization provides for a fair and equitable way for the USGS to assure we receive the information we need to evaluate the proposal and also allows for a standardized and equitable way to score and rate proposals. We estimate it'll take about an hour to prepare and submit the form. That time estimate does not include the time it takes to plan the project and to develop partnerships. The form is designed to auto-fill and auto-calculate certain fields, and it is very important that you work the form from start to finish and hit tab where prompted for the process to work properly. The first part of the form asks for contact information and project information, and as mentioned earlier, the project title and synopsis will be posted to the 3DEP website for projects selected for partnership award. Applicants must provide information about the geographic extent of the proposed project, and we ask for both a graphic and a GIS file in either shapefile or KML/KMZ format. When we ask for your preferred acquisition season, remind you the project data must adhere to the lidar-based specification, and we also ask you to note the quality level you're proposing. The National Enhanced Elevation Assessment and the subsequent 3DEP call to action concluded that most needs can be met by a national baseline of QL2 data. We recognized that some applicants have requirements for higher-density data, and those needs should be expressed in your proposal, and as a reminder, please hit tab when prompted. The FY20/21 BAA submissions should be for an acquisition window of Spring 2021 through Fall '21, Winter '22. If you're considering an acquisition window in the spring of 2022, you should consider postponing your submission until the next BAA cycle. As a partnership program with the goal to achieve national baseline of consistent high-resolution bare earth and 3D point cloud data sets, we recognize some flexibility may be needed, and we're open to the possibility of innovative collaborations. If your proposed partnership would require acquisition outside of this acquisition window, please move forward with the submission and include details and a justification in the additional project details or clarification box in the BAA submission tool. If necessary, the USGS evaluation team will ask clarifying questions through our Office of Acquisitions and Grants during the proposal evaluation. This is the second year we ask applicants to identify unique capture conditions and additional products and services in their proposal. The same list of capture conditions and additional products is included in Attachment C, the Request for Preliminary IGCE. USGS does not have a standard price for these products and services, so for example, just as the unit price for lidar is different for every project, the price for hydro-enforced or hydro-conditioned data is dependent on the complexity of the hydrography in your area of interest. Other products and services are likewise project dependent. The cost of additional capture conditions and products and services are the responsibility of the applicant. You'll be asked to identify which contracting mechanism you're proposing to use, GPSC or COOP, as described earlier. The technical approach section is not required for those applying for a GPSC project. For those requesting funds through a cooperative agreement, the technical approach is perhaps the most important component of your proposal. Applicants must clearly articulate how their proposed technical approach will result in data that conforms to the lidar-based specification, can be integrated into the national 3DEP data holdings and is a good value to the government. This year, the a section has been added for those requesting a GPSC project to identify a suggested source or preferred contractor if one exists. It's not mandatory to identify a suggested source, but if you do, your rationale for selecting one is required. Although we'll make every effort to do so, USGS is not obligated to award the project to the suggested source. In the project finances section of the application, the applicant is asked to enter the estimated cost of their project. Please read and closely follow the instructions. USGS no longer estimates project costs based on an average 3DEP figure. An estimate for each project should be developed based on geographic extent, terrain, vegetative cover and other factors which influence the cost of any given project. Applicants must include an estimated project cost using one of three mechanisms. The first mechanism is an independent government cost estimate, or IGCE, received from the USGS GPSC using Attachment C included in the BAA package. The form must be submitted to gs_baa@usgs.gov no later than October 1st, 2020. The second mechanism is an estimate receipt from a lidar acquisition contractor, and the third is an estimate received from another source together with an explanation of how costs were derived. For the second and third mechanisms, the USGS will complete an independent review of the estimate during an evaluation period to determine if the cost reflect the valid industry costs for the specific geographic area and reflect a good value to the government. You can either enter the total estimated cost, or you can enter the cost per square mile. After you enter these values using your chosen method, hit tab, and the tool will auto calculate as appropriate and auto populate the total project cost in the funding table on the following page. In the proposed funding table, the form will perform differently based on the contracting mechanism that you selected. The top example illustrates how the form will be used for those selecting to use the GPSC option. In this case, 94 percent of your contribution goes directly to the cost of acquisition. The six-percent assessment helps to defray contract management and operational costs associated with each task order. For transparency, you will enter your total contribution, and the table separates these costs. Note that the assessment for GPSC projects has increased one percent from five percent to six percent in FY21. If you have chosen to apply for a cooperative agreement, the GPSC assessment will not calculate. This form is very important and clearly identifies the magnitude of the BAA partnership award being requested. Finishing out the project finances, the primary applicant needs to provide an Attachment D for each of the partners contributing funding to the project. This is not a legally binding document but helps to assure the BAA evaluation team that each partner is fully aware that they're being listed as a funding partner and their proposed contribution is being made in good faith. Finally, we ask you to provide information on past performance and give you the opportunity to provide any additional information. So two final notes before we move on to the next agenda item, as a reminder, a proposal must include three things: the resources the applicant is bringing to the table, the resources the applicant is requesting from the USGS and a technical approach sufficient to ensure that the resulting data will be 3DEP compliant. Please send a note to gs_baa@usgs. gov if you have problems with the form. If we can't resolve your problem through e-mail, we'll set up a time to meet with you and walk you through the form. USGS is interested in our partners and wants you to have every opportunity to submit a proposal for consideration. Now we're going to review key criteria used to evaluate proposed projects, and the first of which is project location. The evaluation process gets a preference to areas with no 3DEP-quality lidar coverage which is shown in cream or white on this map. Secondary preference is given to geographic areas where data are more than 8 years old or where significant changes in the landscape have occurred. The graphic on this slide shows the current available and in-work 3DEP data as of August 2020, and we currently have data either available or in-work for nearly 74 percent of the nation including 100 percent coverage of IfSAR data in Alaska. The estimated percent complete will be updated around October 1st at the beginning of the federal fiscal year. An updated status map will be generated just prior to release of the BAA, and the map will be posted with the BAA release and on our web pages. USGS also makes the shapefiles of all or status maps available for download to enable integration with your areas of interest for project planning. Map attachments will be available as JPEG and shapefile on the BAA website and in PDF format through the official solicitation package available on sam.gov and grants.gov. The second selection criteria is areal extent. 3DEP prefers projects greater than 1,500 square miles. Smaller projects will be considered to fill gaps in coverage where a project is a complete political or physical unit such as a county or watershed or if the applicant is providing a substantial cost share and is looking for a small amount of funding to complete the project. 3DEP also prefers contiguous areas. The example in this slide illustrates where the specific requirement of the partner shown in yellow have been expanded to a contiguous block of data, the yellow and the green. The third selection criteria overlap with federal geographic areas of interest. I'll take a moment here to remind you that the goal of 3DEP is nationwide coverage, so while this criteria helps to define geographic areas that potentially satisfy multiple levels of government, USGS welcomes submissions from anywhere across the nation that currently lacks 3DEP quality data. I'll also remind you that the shapefiles used to make the map attachments will be available on the USGS FY21 BAA website. 3DEP uses a tiered approach to develop a score for this criteria, and we'll explain by discussing different representations of the federal priority areas and Attachments F, G and H in the BAA information materials. We'll start with Attachment F, where general preference is given to a project that overlaps with any federal area of interest. This attachment shows the number of federal agencies seeking lidar in an area, and additional preference is given to projects that are adjacent to or overlap any FY21 high-priority area of interest. The consolidated high-priority map you'll find in Attachment G represents partially funded high-priority federal requirements over which federal agencies may be actively seeking partnerships, and Attachment H includes a map for each participating 3DEP agency and categorizes priorities as high, medium and low for each agency. Be aware that an agency's high priority doesn't always correspond to actual funding availability, so it's a good idea to connect with agency contacts and discuss specifics as you evaluate this information. This is a good moment to mention a couple of ways to find priority area contact information to build partnerships and expand your collaboration. First, many of the geographic areas of interest, or AOI, presented in the BAA attachments are available to view through SeaSketch which includes points of contact which can be found by selecting the AOI. So for example, the top left shows a US Forest Service area in Idaho and has provided a POC from their GTAC center who will be able to direct you to the appropriate regional colleague. The NRCS example in the lower left displays the POCs for both a regional and an NGCE national employee, and the example in the lower right includes the name of a regional FEMA representative for an AOI in Kentucky. If you're unable to identify the appropriate federal agency POC, please send a note to gs_baa@usgs.gov. The USGS working through 3DEP working group member agencies will assist in connecting federal and non-federal partners. Another opportunity for collaboration is through your state. The USGS and the National States Geographic Information Council, or NSGIC, work under a cooperative agreement on the 3DEP for the Nation project. One of the goals of this collaboration is to work with NSGIC member states and private-sector partners to develop state 3DEP acquisition plans. These state plans bring together 3DEP stakeholders to collectively outline a plan for lidar data acquisition that considers the unique requirements, geography and funding partners in each state. NSGIC maintains a website specific to this project, and they encourage you to visit it to find out more information and to find local contacts for 3DEP for the Nation activities within your state. The fourth selection criteria is project cost share. Preference is given to applicants who offer larger contributions to the costs of their projects. It's important to note how federal agency contributions need to be noted in BAA proposals as shown on this slide. Notably, federal, regional and state contributions should be included as part of the application package, while federal headquarters contributions are including as part of the BAA partnership award. The fifth proposal selection criteria includes both an assessment of the maturity of the application's proposal and the maturity of the designated funding sources. Applicants are required to note each contribution as guaranteed or pending in the proposal submission tool funding table, and it may be necessary to note funding is pending because Federal, State and local fiscal years are not aligned. The table includes an area where you can identify the date when you will be in a position to validate any pending funding, and if a large percentage of your funding is pending, the USGS may withhold a final decision on your award until the funding has been verified. It's important to note that funding should be in place 60 days prior to the proposed acquisition window and no later than the final date set by GPSC which normally falls in mid-July. Applicants are required to provide validation of all funding partners listed in their proposal and ensure they are aware of their inclusion in the proposal and the proposed contribution is made in good faith, and the last and one of the most important selection criteria is the applicant's technical approach. All projects must adhere to the USGS lidar-based specification, or LBS, that is in effect at the time of award. I'll note here the LBS naming convention has recently been changed and going forward will identify versions by year and attach a letter designating the revision packet that has been implemented. So LBS 2020 Revision A will be released in the very near future and will be in effect for this year's BAA cycle. Limited exceptions to the LBS rule may be made for non-linear technologies. These exceptions will be documented and discussed with the applicant in advance of award. Applicants proposing to manage their own contract through a cooperative agreement will be evaluated on the applicant's approach to data acquisition and required project deliverables. All products must meet the minimum 3DEP standards and specification as defined in the LBS. Projects making use of the GPSC as the acquisition mechanism will receive full score for technical approach. So agreement development is critical to the success of BAA projects, so I want to touch on that before we finish this webinar. Once selected for partner award, recipients choosing to use the GPSC will work with a GPSC POC in addition to their USGS National Map liaison to complete the required acquisition documents, a joint funding agreement, or JFA, and the associated statement of work. If you're not familiar with these forms, you will want to review and share them with your administrative or legal team who has the authority to obligate your funds. The JFA will define the financial contributions, the billing terms, the period of performance and the expectations of both USGS and your organization in fulfilling the terms of the agreement. In addition to the National Map liaisons, the USGS National Geospatial Technical Operations Center maintains a staff of employees with expertise in the development and execution of JFA interagency agreements for our federal partners and other unique types of agreements which may be needed for nontraditional partners such as nonprofits, associations and private-sector partners. Applications receiving cooperative agreements will work with the USGS cooperative agreement specialist from the USGS Office of Acquisitions and Grants as well as with the USGS technical point of contact who will interact with cooperative agreement recipients throughout the project life cycle. The timing of agreements is crucial for a project's success. As noted earlier, the proposed funding table and the BAA submission tool, or Attachment A, includes a location for applicants to enter the date when they expect their funding to be available. The BAA evaluation team will review these dates as part of our evaluation process. For those electing to use the GPSC, your interagency agreement or joint funding agreement should be in place 60 days prior to your desired acquisition window. All funding must be in place before the USGS can issue an RFP. The deadline for all funding agreements to be in place for FY21 projects will be on or around July 15th, 2021. We value our partnerships and look forward to working with you. However, if your funding agreements cannot be signed before the agreement deadline, we encourage you to get your funding in place and target the next BAA cycle. For those requesting financial assistance through a cooperative agreement, the USGS Office of Acquisition and Grants sets annual deadlines for receipt of all materials required to complete the agreement. These deadlines are based on the total value of the agreement and generally occur sometime around May 1st for agreements over $500,000 and June 15th for agreements under $500,000. These dates apply to the initial release of the BAA as well as to any amendments that may be released through the open period of the BAA. So this concludes the formal presentation, but before we move on to the Q and A, we want to experience our gratitude to each of you who are considering becoming part of this partnership program and to those we've worked with in the past. We recognize the value of this data and want to help you acquire data over areas of mutual interest. Any area that's of interest to you is also of interest to us.