Information for PIs Active
Information for PIs.
Required Financial Report
The financial reports that are required are listed below. Financial reporting requirements are described in detail in your agreement’s deliverable/reporting requirements section.
- SF425 Federal Financial Report on the Grants.gov Post-Award Reporting forms webpage
Send these reports to Maggie Eastman, Office of Acquisition & Grants, the Contracting Officer for External Research Support (see Contacts on External Grants Overview).
Required Scientific Reports
The Principal Investigator is strongly encouraged to disseminate research results promptly to the scientific community and appropriate professional organizations; local, state, regional, and federal agencies; and the general public. The Recipient must publish project reports in scientific or technical journals, in a peer-reviewed form.
Data generated as a part of work funded by the Earthquake Hazards Program is not subject to a proprietary period of exclusive data access. Any data generated must be made available to the USGS as soon as it is available. The USGS reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use, data for government purposes. The USGS Contracting Officer is the sole person to decide which data fall in this category should any questions arise.
All Publications and Final Technical Reports must include an Acknowledgement of Support and Disclaimer.
Guidelines are as follows:
(a) Acknowledgment of Support: Recipient is responsible for assuring that an acknowledgment of USGS support:
1. is made in any publication (including World Wide Web pages) of any material based on or developed under this Agreement, in the following terms:
“This material is based upon work supported by the U.S. Geological Survey under Grant No. (insert award number).”
2. is orally acknowledged during all news media interviews, including popular media such as radio, television and news magazines.
(b) Disclaimer: Recipient is responsible for assuring that every publication of material (including World Wide Web pages) based on or developed under this Agreement, contains the following disclaimer:
“The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the opinions or policies of the U.S. Geological Survey. Mention of trade names or commercial products does not constitute their endorsement by the U.S. Geological Survey.”
Final Technical Report
FTRs shall describe in detail the work performed and results obtained during the award period and are due 90 days after the conclusion of the award. FTRs will be available on this website under the listing for each award from 2000 to present. Pre-2000 awards are available through the USGS Library. Any information contained in a previously submitted Progress Report should be repeated or restated in the FTR as Progress Reports are not made available on this website. Please note that one FTR is to be submitted for each set of collaborative research awards with all PIs noted.
A Recipient's failure to submit the required final technical report and final financial report, generally within 90 days of the end date of the award, will result in delay or non-issuance of new awards or renewal funding.
Final Technical Reports shall include these components:
- USGS Award Number (Collaborative must include both award numbers)
- Title of award (For Collaborative projects the title should be in the form “Title Collaborative Research with First Institution name, and Second Institution name. etc.)
- Author(s) and Affiliation(s) with Address and zip code. Author’s telephone numbers, fax numbers and E-mail address.
- Term covered by the award (start and end dates)
- Acknowledgement of Support and Disclaimer
- Abstract
- Report: the main body of the report and all illustrations and figures shall be single-spaced an no smaller than size 11 font.
- Project data: Describe how the data will be made publicly available
- Bibliography of all publications resulting from the work performed under the award. One copy of each publication is required if the Recipient has not previously submitted them to the USGS.
Please note: If your FTR exceeds 25MB, please reduce your pdf file size by using Adobe Acrobat Professional or other program.
Submit electronically to: gd-erp-coordinator@usgs.gov (paper copies not accepted)
Final Technical Report for Workshop or Conferences:
FTRs for workshops or conference support should be submitted soon after the workshop ends and should include these components:
- USGS Award number
- Title and Dates of workshop
- Agenda
- Workshop highlights or summary of workshop
- Participant List (no email addresses)
- Papers, Presentations, or Abstracts from workshop
Publications
The Principal Investigator is strongly encouraged to disseminate research results promptly to the scientific community and appropriate professional organizations. All publications that contain work performed during the award period shall include the Acknowledgement of Support and Disclaimer statements as shown in above under "Required Scientific Reports".
A reference to submitted publications will be included on this website under the listing for each award from 2000 to present.
Send a PDF of the publication(s) to: gd-erp-coordinator@usgs.gov
The subject of your email should read Publication-insert your award number. Include the following information in your email:
- Author(s)
- Title
- Journal Name
- Volume
- Date
Progress Report
Recipients of multi-year awards shall submit a report that summarizes the progress of the project during the each funding period (except the final funding period, for which an FTR is due). Collaborative awardees: submit one report for all collaborators. Work that was proposed for the first year should have been completed in that year. Please note that Progress Reports will not be available on this website, so all work described in a Progress Report must be repeated or restated in the FTR.
Progress Reports shall include these components:
- USGS Award Number (Collaborative must include both award numbers)
- Title of award (For Collaborative projects the title should be in the form “Title Collaborative Research with First Institution name, and Second Institution name. etc.)
- Author(s) and Affiliation(s) with Address and zip code. Author’s telephone numbers, fax numbers and E-mail address.
- Term covered by the report
- Funding expended for the term covered by the report
- Report body: Two to five pages is generally sufficient to describe:
- Investigations undertaken
- Accomplishments to date
- Problems encountered
- Publications and/or presentations to date
Submit electronically to: gd-erp-coordinator@usgs.gov (paper copies not required)
No-Cost Extensions
No-cost Extensions are discouraged. The timely conduct of funded projects is of great importance to the achievement of EHP goals. The USGS reserves the right to limit the length of time and number of no-cost extensions. Requests for no-cost extensions will be considered on a case-by-case basis. Please note that no-cost extensions are not intended to be used merely for the purpose of expending unobligated balances. Request for no-cost extensions shall be submitted to the Contracting Officer at least 45 days before the grant end date. A request for an extension that is received by the Contracting Officer after the expiration date shall not be honored. Requests may be made via email to the Contracting Officer.
Applicants must supply the following documentation supporting their request for an extension:
- Cause of the needed extension
- Description of the remaining work to be completed
- Proposed new end date
- Amount of funds remaining
The Contracting Officer will notify the Recipient in writing within 30 calendar days after receipt of the request for revision or adjustment whether the request has been approved.
Other Award Change Requests
The following requests for change require advance written approval by the Contracting Officer. Your request must be submitted to the Contracting Officer at least 45 calendar days prior to the requested effective date of the change:
- Changes in the scope, objective, or key personnel referenced in the proposal
- Request for supplemental funds
- Transfer of funds between direct cost categories when the cumulative amount of transfers during the project period exceeds 10 % of the total award
- Foreign travel not approved at time of award.
- Acquisition of nonexpendable personal property (equipment) not approved at time of award
- Creation of any direct cost line item not approved at time of award
- Any other significant change to the award
- No-cost Extensions to the award term
Information for PIs.
Required Financial Report
The financial reports that are required are listed below. Financial reporting requirements are described in detail in your agreement’s deliverable/reporting requirements section.
- SF425 Federal Financial Report on the Grants.gov Post-Award Reporting forms webpage
Send these reports to Maggie Eastman, Office of Acquisition & Grants, the Contracting Officer for External Research Support (see Contacts on External Grants Overview).
Required Scientific Reports
The Principal Investigator is strongly encouraged to disseminate research results promptly to the scientific community and appropriate professional organizations; local, state, regional, and federal agencies; and the general public. The Recipient must publish project reports in scientific or technical journals, in a peer-reviewed form.
Data generated as a part of work funded by the Earthquake Hazards Program is not subject to a proprietary period of exclusive data access. Any data generated must be made available to the USGS as soon as it is available. The USGS reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use, data for government purposes. The USGS Contracting Officer is the sole person to decide which data fall in this category should any questions arise.
All Publications and Final Technical Reports must include an Acknowledgement of Support and Disclaimer.
Guidelines are as follows:
(a) Acknowledgment of Support: Recipient is responsible for assuring that an acknowledgment of USGS support:
1. is made in any publication (including World Wide Web pages) of any material based on or developed under this Agreement, in the following terms:
“This material is based upon work supported by the U.S. Geological Survey under Grant No. (insert award number).”
2. is orally acknowledged during all news media interviews, including popular media such as radio, television and news magazines.
(b) Disclaimer: Recipient is responsible for assuring that every publication of material (including World Wide Web pages) based on or developed under this Agreement, contains the following disclaimer:
“The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the opinions or policies of the U.S. Geological Survey. Mention of trade names or commercial products does not constitute their endorsement by the U.S. Geological Survey.”
Final Technical Report
FTRs shall describe in detail the work performed and results obtained during the award period and are due 90 days after the conclusion of the award. FTRs will be available on this website under the listing for each award from 2000 to present. Pre-2000 awards are available through the USGS Library. Any information contained in a previously submitted Progress Report should be repeated or restated in the FTR as Progress Reports are not made available on this website. Please note that one FTR is to be submitted for each set of collaborative research awards with all PIs noted.
A Recipient's failure to submit the required final technical report and final financial report, generally within 90 days of the end date of the award, will result in delay or non-issuance of new awards or renewal funding.
Final Technical Reports shall include these components:
- USGS Award Number (Collaborative must include both award numbers)
- Title of award (For Collaborative projects the title should be in the form “Title Collaborative Research with First Institution name, and Second Institution name. etc.)
- Author(s) and Affiliation(s) with Address and zip code. Author’s telephone numbers, fax numbers and E-mail address.
- Term covered by the award (start and end dates)
- Acknowledgement of Support and Disclaimer
- Abstract
- Report: the main body of the report and all illustrations and figures shall be single-spaced an no smaller than size 11 font.
- Project data: Describe how the data will be made publicly available
- Bibliography of all publications resulting from the work performed under the award. One copy of each publication is required if the Recipient has not previously submitted them to the USGS.
Please note: If your FTR exceeds 25MB, please reduce your pdf file size by using Adobe Acrobat Professional or other program.
Submit electronically to: gd-erp-coordinator@usgs.gov (paper copies not accepted)
Final Technical Report for Workshop or Conferences:
FTRs for workshops or conference support should be submitted soon after the workshop ends and should include these components:
- USGS Award number
- Title and Dates of workshop
- Agenda
- Workshop highlights or summary of workshop
- Participant List (no email addresses)
- Papers, Presentations, or Abstracts from workshop
Publications
The Principal Investigator is strongly encouraged to disseminate research results promptly to the scientific community and appropriate professional organizations. All publications that contain work performed during the award period shall include the Acknowledgement of Support and Disclaimer statements as shown in above under "Required Scientific Reports".
A reference to submitted publications will be included on this website under the listing for each award from 2000 to present.
Send a PDF of the publication(s) to: gd-erp-coordinator@usgs.gov
The subject of your email should read Publication-insert your award number. Include the following information in your email:
- Author(s)
- Title
- Journal Name
- Volume
- Date
Progress Report
Recipients of multi-year awards shall submit a report that summarizes the progress of the project during the each funding period (except the final funding period, for which an FTR is due). Collaborative awardees: submit one report for all collaborators. Work that was proposed for the first year should have been completed in that year. Please note that Progress Reports will not be available on this website, so all work described in a Progress Report must be repeated or restated in the FTR.
Progress Reports shall include these components:
- USGS Award Number (Collaborative must include both award numbers)
- Title of award (For Collaborative projects the title should be in the form “Title Collaborative Research with First Institution name, and Second Institution name. etc.)
- Author(s) and Affiliation(s) with Address and zip code. Author’s telephone numbers, fax numbers and E-mail address.
- Term covered by the report
- Funding expended for the term covered by the report
- Report body: Two to five pages is generally sufficient to describe:
- Investigations undertaken
- Accomplishments to date
- Problems encountered
- Publications and/or presentations to date
Submit electronically to: gd-erp-coordinator@usgs.gov (paper copies not required)
No-Cost Extensions
No-cost Extensions are discouraged. The timely conduct of funded projects is of great importance to the achievement of EHP goals. The USGS reserves the right to limit the length of time and number of no-cost extensions. Requests for no-cost extensions will be considered on a case-by-case basis. Please note that no-cost extensions are not intended to be used merely for the purpose of expending unobligated balances. Request for no-cost extensions shall be submitted to the Contracting Officer at least 45 days before the grant end date. A request for an extension that is received by the Contracting Officer after the expiration date shall not be honored. Requests may be made via email to the Contracting Officer.
Applicants must supply the following documentation supporting their request for an extension:
- Cause of the needed extension
- Description of the remaining work to be completed
- Proposed new end date
- Amount of funds remaining
The Contracting Officer will notify the Recipient in writing within 30 calendar days after receipt of the request for revision or adjustment whether the request has been approved.
Other Award Change Requests
The following requests for change require advance written approval by the Contracting Officer. Your request must be submitted to the Contracting Officer at least 45 calendar days prior to the requested effective date of the change:
- Changes in the scope, objective, or key personnel referenced in the proposal
- Request for supplemental funds
- Transfer of funds between direct cost categories when the cumulative amount of transfers during the project period exceeds 10 % of the total award
- Foreign travel not approved at time of award.
- Acquisition of nonexpendable personal property (equipment) not approved at time of award
- Creation of any direct cost line item not approved at time of award
- Any other significant change to the award
- No-cost Extensions to the award term