120.3 - Office of Administrative Services
U.S. GEOLOGICAL SURVEY DIRECTIVE
SURVEY MANUAL CHAPTER – ORGANIZATION SERIES
Office of Administrative Services
Issuance Date: 12/29/2020
/s/ Katherine M. McCulloch
Associate Director for Administration (2024 reorganization to the "Office of Administrative Services")
1. Purpose. This Survey Manual (SM) chapter documents the organization of the U.S. Geological Survey headquarters administrative operations.
2. Authority. 101 DM 1, Organization Management—Policy and Responsibilities, and SM 100.1, Policies and Procedures for Organization Changes.
3. Office of Administrative Services. The U.S. Geological Survey (USGS) Office of Administrative Services exercises the general authority delegated by the USGS Director for the planning, development, administration, and evaluation of the Bureau administrative support functions. The Associate Director for Administrative Services is responsible for advising the Director and Deputy Director for Administration and Policy on administrative matters in developing bureauwide administrative policy and procedures; contracting and procurement; grants management (outgoing); real and personal property management; general services; safety and security; environmental management; administrative and business information systems; and human capital, employee development, and other associated administrative areas. Responsibilities for these functions are shared with the Deputy Associate Director for Administrative Services.
A. Deputy Associate Director for Administrative Services. The Deputy Associate Director for Administrative Services serves as liaison to the USGS Office of Budget, Finance, and Analysis for matters involving the Office of Administrative Services.
B. Office of Human Capital. The Office of Human Capital (OHC) is responsible for developing and implementing bureauwide human resources and organizational and employee development programs and policies. This includes labor-management relations; employee relations, work/life and family friendly programs; employee performance management; suitability and security clearances; volunteerism; workers’ compensation; staffing and recruitment; pay, compensation and benefits; and employee learning and organizational development. OHC is responsible for supporting the payroll and personnel systems. OHC also develops, coordinates, and implements programs designed to improve individual and organizational effectiveness, serving as a catalyst for continuous learning, professional growth, and organizational development. The Office is lead by the Human Capital Officer. The Human Capital Officer is responsible for developing and implementing bureauwide human resources and organizational and employee development programs and policies; formulating and executing within the framework of Federal laws, regulations, and procedures of the Office of Personnel Management (OPM) and within the authorities and policies as determined by the Department of the Interior (DOI); representing the USGS with the DOI, OPM, Office of Management and Budget (OMB), Government Accounting Office, other Federal agencies, professional organizations, and customer and constituent groups to provide advisory services to partners to develop collaborative human capital strategies, operational programs, and educational programs to advance the general communication and understanding of the human resources activities of the USGS.
C. Office of Acquisition and Grants. The Office of Acquisition and Grants (OAG) is responsible for managing the Bureau’s acquisition and financial assistance functions. OAG has primary policy responsibility for administering legal actions prerequisite to effective acquisition and financial assistance, coordinated and integrated bureauwide acquisition, contracting, and assistance (grants and cooperative agreements). Bureauwide contractual support for major ADP/Telecommunications projects is handled by the OAG. These responsibilities encompass a broad range of acquisition policy and operational functions that ensure formulation and implementation of contract, cooperative agreement, grant and purchasing practices and procedures in compliance with laws and regulations.
D. Office of Management Services. The Office of Management Services (OMS) is responsible for providing bureauwide programs and providing staff advice, direction, and guidance in the areas of space and facilities management, security, property and fleet management, safety, and industrial health; environmental and emergency management; supply management; and other administrative services programs. OMS formulates policies and procedures within these areas to be implemented on a bureauwide basis. The OMS Chief serves as the program coordinator for the facilities budget activity.