Supervisor's Toolkit

Structuring Your Workforce

Workforce and Succession Planning

• USGS Workforce and Succession Management

Classification and Position Management

• Various Classification Topics
• Nationwide Standard Position Descriptions

Filling Your Positions

Hiring Freeze

• Hiring Freeze Guidance, including waiver information

Roles and Responsibilities

• Roles and Responsibilities Guide

Attracting Candidates

• Payment of Travel, Transportation, and Relocation Expenses
• USGS Hiring Incentives Guidance
• Benefits and Work-Life

Casting Your Net (Hiring Options)

• Assessment & Selection Resources
• Avenues Available to Fill Positions - A summary of all hiring authorities
• Non-Competitive Options
• Non-Competitive Recruitment Sources
• Options for Filling Short-term Needs
• Options for Filling Long-term Needs
• Pathways Program Resources for Managers
• Recruitment Process for Research Positions
• Shared Workforce Ad Portal (SWAP)

Documentation Requirements for Recruitment Requests and Other Personnel Actions

• USGS Required Documents for Personnel Actions
• USA Staffing

Selecting the Right Candidate

Interviewing

• Conducting Effective Interviews (USGS Guidance)
• How to Conduct a Successful Interview (OPM Guidance)
• How to Conduct a Successful Interview Webcast (OPM)
• Behavioral Interviewing Guide (USGS Guidance)

Reference Checks

• OPM Reference Check Guide
• USGS Past Employment/Academic Training Checks
• USGS Pre-employment Inquiry Guidelines
• USGS Previous Employment Inquiry Form (PDF)

Ensuring a Successful Start

Onboarding

• Pre-employment Medical Examination Procedures
• New Employee Information
• Entrance on Duty Forms Listing
• Supervisory Orientation and Training of New Employees
• USGS Orientation Checklist
• Benefits and Work-Life
• Telework
• USGS Mandatory Training
• Mentoring Program
• Payroll Schedule Calendars
• Salary Charts

Managing Your Employees

Shutdown Furlough

• Shutdown Furlough Guidance Information

Merit Promotion

• Merit Promotion Handbook

Benefits and Work-Life

• Helpful Pay and Benefits Links

Documentation Requirements for Personnel Actions

• Required Documents for Personnel Actions

Performance and Discipline

• Performance Plans/Appraisals, Performance Rewards, Discipline and Adverse Action

Awards

• Monetary Awards Information, Honor Awards Guide and Programs

Dispute Resolution

• Collaborative Action and Dispute Resolution (CADR)

Employee Assistance Program

• DOI Employee Assistance Program (EAP)
• EAP Additional Resources and Tips

Training and Development

• Employee and Career Development

• Individual Development Plan
• Leadership and Development Program
• Mentoring Program
• Supervisory Development
• Supervisor/Manager Resources for Growing Your Team

Retaining Your Employees

• Retention Incentives
• Benefits and Work-Life
• Telework
• Awards

Injury on the Job

• Worker's Compensation Program

Department of the Interior (DOI) Reasonable Accommodation Policy

• Reasonable Accommodations for Individuals with Disabilities

Attendance and Leave

• Leave Programs

Ethics

• Ethics Office

Workplace Violence

• USGS Workplace Violence Handbook

Offboarding

• Employee and Non-Employee Clearance Procedures (9-090 Process), SM 344.16
• Employee Clearance Form 9-090 (To access this form go to the internal site for WebForms and search for 9-090)
• Documentation Requirements for Personnel Actions

→ If you have problems retrieving or viewing PDFs or documents on the Human Capital website email hcweb@usgs.gov.