Coding Telework Hours in Quicktime
The information below discusses choosing a Quicktime telework code, provides examples of coding scenarios, and step-by-step instructions for coding telework in Quicktime.
Example for employee who use the sign in/out screen to record their work hours
Example for employee who use the payroll screen to record their work hours
Telework codes and descriptions
Example for employee who use the sign in/out screen to record their work hours
1. Sign in and out for all hours worked on the sign in/out screen.
2. To code the hours teleworked, go to your Other Hours tab.
3. For this example, the employee teleworks 4 days a week and goes into their Regular duty location on Wednesday.
- On the 010 Hours Code/001 Fav Key line enter the hours teleworked. DO NOT code the hours worked at the duty location on this screen.
Note – If telework is charged to an account that is different from the Default account, another hours code line will need to be created, e.g. 010 Hours Code/002 Fav Key). - Telework is coded in the TI field. The available codes can be reviewed and selected in the Lookup tab.
- It is not necessary to code the hours worked at the duty site because that information is recorded on the Sign In/Out screen.
Example for employee who use the payroll screen to record their work hours
1. To code the hours teleworked, go to your Other Hours tab.
2. In the example below the employee teleworked 4 days a week and goes into their regular duty location on Wednesday.
- Create a 010/001 FAV Key line for the teleworked hours. Enter the hours teleworked. DO NOT code the hours worked at the duty location on this screen. Note – If telework is charged to an account that is different from the Default account, another hours code line will need to be created, e.g. 010 Hours Code/002 Fav Key).
- Telework is coded in the TI field. The available codes can be reviewed and selected in the Lookup tab.
3. Create a 010 Hours Code line for the hours worked that were at the regular duty location. Do not code the TI Code in this line.
Regardless of whether you are on a core or situational telework agreement, please use these telework codes to record your time for each pay period:
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C - Frequent Regular Employee Home. Employee teleworks at home at least 3 days per pay period on a regular basis.
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F - Regular Employee Home. Employee teleworks at home at least 1-2 days per pay period on a regular reoccurring basis.
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I - Periodic Employee Home. Employee teleworks at home less than once per pay period, but at least once a month.
If you have additional questions, please contact your servicing Human Resources Office or your timekeeper for assistance.